Factors to consider in establishing schedules
Contracting officers must consider a comprehensive set of practical and market-based factors to establish realistic and achievable contract schedules for both supplies/services and construction projects.
Overview
FAR 11.402 outlines the key factors contracting officers must consider when establishing delivery or performance schedules in government contracts. The regulation distinguishes between supplies/services and construction contracts, providing specific considerations for each to ensure realistic and achievable timelines. For supplies and services, factors include urgency, industry practices, market conditions, transportation and production times, small business capabilities, administrative lead times, contractor compliance with preconditions, and government obligations. For construction, considerations include project complexity, construction seasons, required completion dates, material and equipment availability, contractor capacity, and the use of multiple completion dates for separable work items. The goal is to set schedules that are fair, feasible, and reflective of all relevant circumstances, minimizing performance risks and ensuring successful contract execution.
Key Rules
- Supplies or Services Scheduling
- Contracting officers must evaluate urgency, industry norms, market and logistical realities, production timelines, small business capabilities, administrative processes, contractor readiness, and government responsibilities when setting schedules.
- Construction Scheduling
- Officers must consider project complexity, seasonal factors, deadlines, resource availability, contractor capacity, and may establish multiple completion dates for different work segments, adjusting them as needed.
Responsibilities
- Contracting Officers: Must systematically assess all listed factors when establishing schedules and document their rationale.
- Contractors: Should be prepared to discuss and justify their ability to meet proposed schedules and identify any constraints.
- Agencies: Should ensure oversight and support for realistic scheduling and timely government actions (e.g., furnishing property).
Practical Implications
- This section ensures schedules are tailored to actual project needs and market realities, reducing risk of delays or disputes.
- Contractors benefit from schedules that reflect their capabilities and external constraints.
- Common pitfalls include overlooking administrative lead times, underestimating production or transportation durations, or failing to account for government-furnished property.