Question 1

What is a capability statement?

Accepted Answer

A capability statement is a one to two-page document that serves as your company's resume for government contracting. It highlights your business qualifications, core competencies, past performance, certifications, and contact information. Government agencies and prime contractors use it to quickly assess whether your company is a good fit for contract opportunities.

Question 2

Why do I need a capability statement for government contracting?

Accepted Answer

A capability statement is essential for government contracting because it's often the first document contracting officers and prime contractors request. It helps you make a professional first impression, demonstrates your qualifications, and opens doors to valuable contract opportunities. Without one, you may miss out on networking opportunities and contract awards.

Question 3

What should be included in a capability statement?

Accepted Answer

A comprehensive capability statement should include: your company name and contact information, UEI and CAGE codes, core competencies (3-5 key strengths), differentiators that set you apart from competitors, relevant certifications (8(a), WOSB, SDVOSB, HUBZone, etc.), NAICS codes, past performance or major clients, contract vehicles, and your company logo with brand colors.

Question 4

What is a UEI number and why is it required?

Accepted Answer

A Unique Entity Identifier (UEI) is a 12-character alphanumeric code assigned to businesses registered in SAM.gov (System for Award Management). It replaced the DUNS number in April 2022. A UEI is required for all federal government contracts and grants, and you must have one to be eligible for government contracting opportunities.

Question 5

What is a CAGE code and how do I get one?

Accepted Answer

A Commercial and Government Entity (CAGE) code is a five-character identifier used by the Department of Defense and NATO to identify contractors. You receive a CAGE code automatically when you complete your SAM.gov registration. It's essential for doing business with the federal government and is often requested on capability statements.

Question 6

How do I choose which NAICS codes to include?

Accepted Answer

Include NAICS codes that best represent the services or products you offer to the government. Focus on codes where you have demonstrated past performance or can clearly show capability. Review the NAICS codes commonly used in the solicitations you're targeting. Most businesses include 3-6 primary NAICS codes on their capability statement.

Question 7

How often should I update my capability statement?

Accepted Answer

You should update your capability statement whenever there are significant changes to your business, such as new certifications, contract awards, expanded capabilities, or updated contact information. At minimum, review and update it annually. Always have a current version ready for networking events, proposal submissions, and meetings with contracting officers.

Question 8

What certifications should I highlight on my capability statement?

Accepted Answer

Highlight all relevant small business certifications including 8(a) Business Development, Women-Owned Small Business (WOSB), Service-Disabled Veteran-Owned Small Business (SDVOSB), HUBZone, and Economically Disadvantaged Women-Owned Small Business (EDWOSB). Also include state certifications and any contract vehicles you hold (GSA Schedule, SEWP, etc.).

Question 9

Is this capability statement builder really free?

Accepted Answer

Yes. Enter your company website, and CLEATUS builds your capability statement and the PDF download at no cost, with no account. No website? Start from scratch and type your details instead. The 7-day trial is optional. You need it only for the full feed of contract recommendations.

Question 10

How do I make my capability statement stand out?

Accepted Answer

To make your capability statement stand out: use your brand colors consistently, include a professional logo, write clear and concise core competencies, highlight unique differentiators, list specific past performance examples with measurable results, and ensure all certifications and codes are accurate and up-to-date. A well-designed, error-free document shows professionalism and attention to detail.

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