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Free Capability Statement Builder
A capability statement is your company's resume for government contracting. It's the first impression you make with government agencies and prime contractors. A well-crafted capability statement can open doors to valuable contract opportunities.
Our free capability statement builder walks you through each essential section, ensuring you create a professional document that follows government contracting best practices. Once completed, you'll receive a downloadable PDF that you can share with contracting officers, government agencies, and prime contractors looking for subcontractors.
Who it's for: Government contractors creating professional capability statements.
What it does: Generates comprehensive capability statements with all required sections and professional formatting.
Key outcomes: Professional presentation, better contracting opportunities, compliance with government standards.
Definition: A capability statement is a one-page document that showcases your company's qualifications, experience, and capabilities to government agencies and prime contractors.
Key Sections: Company information (UEI, CAGE codes), core competencies, differentiators, certifications, contract vehicles, past performance, and contact details.
Step 1: Fill in company information including legal name, incorporation details, UEI and CAGE codes.
Step 2: Add branding elements like company summary, logo, and brand colors.
Step 3: Define core competencies and differentiators that set your company apart.
Step 4: List certifications, contract vehicles, major clients, and staff qualifications.
Step 5: Provide contact information and generate a professional PDF.
CAPABILITY STATEMENT FAQ
Frequently Asked Questions
A capability statement is a one to two-page document that serves as your company's resume for government contracting. It highlights your business qualifications, core competencies, past performance, certifications, and contact information. Government agencies and prime contractors use it to quickly assess whether your company is a good fit for contract opportunities.
A capability statement is essential for government contracting because it's often the first document contracting officers and prime contractors request. It helps you make a professional first impression, demonstrates your qualifications, and opens doors to valuable contract opportunities. Without one, you may miss out on networking opportunities and contract awards.
A comprehensive capability statement should include: your company name and contact information, UEI and CAGE codes, core competencies (3-5 key strengths), differentiators that set you apart from competitors, relevant certifications (8(a), WOSB, SDVOSB, HUBZone, etc.), NAICS codes, past performance or major clients, contract vehicles, and your company logo with brand colors.
A Unique Entity Identifier (UEI) is a 12-character alphanumeric code assigned to businesses registered in SAM.gov (System for Award Management). It replaced the DUNS number in April 2022. A UEI is required for all federal government contracts and grants, and you must have one to be eligible for government contracting opportunities.
A Commercial and Government Entity (CAGE) code is a five-character identifier used by the Department of Defense and NATO to identify contractors. You receive a CAGE code automatically when you complete your SAM.gov registration. It's essential for doing business with the federal government and is often requested on capability statements.
Include NAICS codes that best represent the services or products you offer to the government. Focus on codes where you have demonstrated past performance or can clearly show capability. Review the NAICS codes commonly used in the solicitations you're targeting. Most businesses include 3-6 primary NAICS codes on their capability statement.
You should update your capability statement whenever there are significant changes to your business, such as new certifications, contract awards, expanded capabilities, or updated contact information. At minimum, review and update it annually. Always have a current version ready for networking events, proposal submissions, and meetings with contracting officers.
Highlight all relevant small business certifications including 8(a) Business Development, Women-Owned Small Business (WOSB), Service-Disabled Veteran-Owned Small Business (SDVOSB), HUBZone, and Economically Disadvantaged Women-Owned Small Business (EDWOSB). Also include state certifications and any contract vehicles you hold (GSA Schedule, SEWP, etc.).
Yes, this capability statement builder is completely free to use. You can fill in your company information, customize your branding colors, and download a professional PDF capability statement at no cost. There are no hidden fees or required sign-ups to use this tool.
To make your capability statement stand out: use your brand colors consistently, include a professional logo, write clear and concise core competencies, highlight unique differentiators, list specific past performance examples with measurable results, and ensure all certifications and codes are accurate and up-to-date. A well-designed, error-free document shows professionalism and attention to detail.
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