4.001
Definitions
Proper use of unique and supplementary procurement instrument identifiers is essential for accurate tracking and management of all federal procurement actions.
Overview
FAR 4.001 provides definitions for key terms used throughout Part 4, specifically focusing on identifiers used in government procurement documentation. It clarifies what constitutes a Procurement Instrument Identifier (PIID) and a Supplementary Procurement Instrument Identifier, both of which are essential for tracking, managing, and referencing government contracts, solicitations, agreements, and orders. Understanding these definitions is crucial for ensuring accurate documentation and compliance with administrative requirements in federal contracting.
Key Rules
- Procurement Instrument Identifier (PIID)
- The PIID is a unique identifier assigned by the government to each solicitation, contract, agreement, or order. It ensures that each procurement action can be distinctly tracked and referenced.
- Supplementary Procurement Instrument Identifier
- This is a non-unique identifier used alongside the PIID to further specify procurement actions, such as amendments or modifications. It helps distinguish between different versions or changes to a procurement document.
Responsibilities
- Contracting Officers: Must assign and use PIIDs and supplementary PIIDs correctly for all procurement actions and amendments.
- Contractors: Should reference the correct PIID and supplementary PIID in all communications and documentation related to government contracts.
- Agencies: Responsible for establishing and maintaining consistent PIID assignment practices and ensuring all procurement actions are properly identified.
Practical Implications
- These definitions exist to standardize the identification of procurement documents, reducing confusion and errors in contract administration.
- Accurate use of PIIDs and supplementary PIIDs is critical for tracking contract actions, amendments, and ensuring compliance with reporting and audit requirements.
- Common issues include misidentification or inconsistent use of identifiers, which can lead to administrative delays or compliance findings.