41.701
Formats for utility service specifications
Use and customize standard utility service specification formats, ensuring all details are included in Section C of the solicitation and contract.
Overview
FAR 41.701 outlines the formats available for utility service specifications when acquiring utility services such as electric, water, steam, sewage, and natural gas. Agencies can obtain these standard formats from the address specified in FAR 41.301(a) and are permitted to modify them as needed to suit specific contract requirements. Contracting officers may add technical details, information on government-owned equipment or property, maintenance or repair obligations, and maps or drawings to fully define the service conditions. All specifications and attachments must be included in Section C of the utility service solicitation and contract, ensuring clarity and completeness for both parties.
Key Rules
- Available Specification Formats
- Standard formats for electric, water, steam, sewage, and natural gas services are provided and may be used or modified by agencies.
- Modification and Supplementation
- Contracting officers can modify the standard formats and add necessary technical or property details to fully define service conditions.
- Placement in Contract Documents
- All specifications and attachments must be inserted in Section C of the solicitation and contract.
Responsibilities
- Contracting Officers: Obtain and use the appropriate utility service specification format, modify as needed, and ensure all relevant details are included in Section C.
- Contractors: Review Section C for all technical and service requirements, including any modifications or attachments.
- Agencies: Ensure the use of appropriate formats and that all service conditions are clearly defined in the contract.
Practical Implications
- This section ensures consistency and clarity in utility service contracts by providing standard formats and allowing for necessary customization. It helps prevent misunderstandings about service conditions, delivery points, and maintenance responsibilities. Common pitfalls include failing to include all relevant attachments or not clearly defining government property and maintenance obligations.