Selecting contracts for postaward orientation
Contracting officers must systematically evaluate specific factors to determine if postaward orientation is necessary, ensuring orientations are targeted to contract needs and risks.
Overview
FAR 42.502 outlines the factors that contracting officers must consider when determining whether a postaward orientation is necessary for a contract, and if so, what form it should take. The regulation provides a comprehensive list of considerations, including the nature of preaward activities, contract type and complexity, acquisition history, delivery urgency, subcontracting extent, contractor experience, small business status, safety requirements, and financing arrangements. The goal is to ensure that postaward orientations are used effectively to clarify contract requirements, address potential risks, and facilitate successful contract performance, especially in situations where complexity or contractor experience may warrant additional guidance.
Key Rules
- Assessment of Need for Postaward Orientation
- Contracting officers must evaluate a range of factors to decide if postaward orientation is needed and determine its appropriate form.
- Minimum Considerations
- The regulation lists specific factors (a-l) that must be considered, such as contract complexity, urgency, subcontracting, contractor history, and safety or financing concerns.
Responsibilities
- Contracting Officers: Must systematically assess each listed factor before deciding on postaward orientation and document their decision-making process.
- Contractors: Should be prepared to participate in postaward orientation if requested and provide relevant information about their experience, subcontracting, and compliance history.
- Agencies: Should ensure contracting officers are trained to evaluate these factors and apply consistent criteria across contracts.
Practical Implications
- This section ensures that postaward orientations are targeted and justified, not automatic, focusing resources where they are most needed.
- It helps prevent misunderstandings and performance issues by addressing contract-specific risks early.
- Common pitfalls include overlooking key factors or failing to document the rationale for orientation decisions.