45.201
Solicitation
FAR 45.201 requires solicitations anticipating Government-furnished property to include detailed listings and clear instructions, ensuring contractors understand their responsibilities for property use, costs, and management.
Overview
FAR 45.201 outlines the requirements for including Government-furnished property (GFP) in solicitations. It mandates that contracting officers provide a detailed listing of any GFP anticipated for use in the contract, specifying key identification and management details. The section also sets forth requirements for how contractors must account for and propose the use of GFP, including cost responsibilities, evaluation procedures, and property management practices. Additional instructions regarding property management not covered by standard clauses must be clearly stated in the contract or special provisions.
Key Rules
- Listing of Government Property in Solicitations
- Solicitations must include a detailed list of GFP, including name, part number, description, manufacturer, model, NSN, quantity, unit cost, unique identifier, and condition/instructions for inspection.
- Contractor Cost Responsibilities
- Contractors are responsible for all costs related to making GFP available for use, such as transportation and installation, unless otherwise specified.
- Evaluation Procedures and Offeror Submissions
- Solicitations must describe evaluation procedures and require offerors to submit detailed information on proposed GFP use, including accountable contracts, usage periods, rent calculations, and property management systems.
- Additional Property Management Instructions
- Any requirements not covered by FAR 52.245-1 must be explicitly addressed in the contract or special provisions.
Responsibilities
- Contracting Officers: Must include comprehensive GFP listings and evaluation procedures in solicitations, and specify any additional property management instructions.
- Contractors: Must provide detailed information on proposed GFP use, bear associated costs, and describe their property management systems.
- Agencies: Ensure solicitations and contracts comply with GFP requirements and oversight.
Practical Implications
- Ensures transparency and accountability in the use of GFP.
- Helps contractors understand their obligations and cost responsibilities upfront.
- Reduces disputes over property use and management during contract performance.
- Common pitfalls include incomplete GFP listings or insufficient detail in contractor submissions.