46.403
Government contract quality assurance at destination
FAR 46.403 defines when government contract quality assurance should occur at the destination, focusing on inspection and outlining specific scenarios where this applies.
Overview
FAR 46.403 outlines when and how government contract quality assurance (QA) should be performed at the destination (i.e., the place where supplies or services are delivered or performed). The regulation generally limits QA at destination to inspection activities, specifying circumstances where this is appropriate, such as for off-the-shelf items, when testing equipment is only available at the destination, for perishable goods, brand name resale products, products under certain federal agency control, service contracts, or when it is otherwise in the Government’s interest. It also restricts overseas inspection of U.S.-shipped supplies to unusual cases, requiring advance determination and arrangements by the contracting officer.
Key Rules
- Destination Inspection Circumstances
- Inspection at destination is appropriate for off-the-shelf items, when testing equipment is only at destination, for perishable subsistence supplies, brand name resale products, products under NIH or FDA control, service contracts performed at destination, or when determined to be in the Government’s interest.
- Overseas Inspection Restrictions
- Overseas inspection of U.S.-shipped supplies is generally not required unless unusual circumstances exist and the contracting officer makes advance arrangements.
Responsibilities
- Contracting Officers: Must determine and document when destination inspection is appropriate, make arrangements for overseas inspections if necessary, and ensure compliance with the outlined circumstances.
- Contractors: Must facilitate inspection at destination when required and provide access to supplies or services for government QA personnel.
- Agencies: Oversee compliance with QA requirements and ensure proper documentation and arrangements for inspections, especially for overseas shipments.
Practical Implications
- This section clarifies when destination inspection is suitable, helping avoid unnecessary QA steps and focusing resources where most effective. Contractors should be prepared for inspection at delivery points under the specified circumstances. Failure to comply with inspection requirements or to coordinate for overseas inspections when needed can result in delays or acceptance issues.