Using the Defense Transportation System (DTS)
All shipments using the Defense Transportation System must comply with DoD 4500.9-R procedures, and contractors cannot ship directly to military terminals without proper authorization.
Overview
FAR 47.301-3 outlines the requirements for using the Defense Transportation System (DTS) when government agencies or contractors ship goods via military-controlled transport or through military transshipment facilities. The regulation mandates adherence to DoD 4500.9-R, Defense Transportation Regulation Part II, which standardizes procedures and documentation for shipments within the DTS. Contracting activities must ensure these requirements are incorporated into contracts and enforced for all applicable shipments. Contracts must also designate a contract administration office as the point of contact for contractors to provide necessary shipment information and to obtain data for marking and routing. Contractors are prohibited from shipping directly to military air or water terminals without explicit authorization from the designated office.
Key Rules
- Mandatory Use of DoD 4500.9-R Procedures
- All shipments using DTS must comply with DoD 4500.9-R, ensuring uniform documentation and control.
- Contractual Inclusion and Enforcement
- Contracting activities must include and enforce DoD 4500.9-R requirements in relevant contracts, covering documentation, marking, advance notification, and terminal clearances.
- Designation of Contract Administration Office
- Contracts must specify a contract administration office as the contact for shipment information and authorization.
- Prohibition on Unauthorized Direct Shipments
- Contractors cannot ship directly to military terminals without authorization from the designated office.
Responsibilities
- Contracting Officers: Ensure DoD 4500.9-R requirements are included in contracts and enforced; designate a contract administration office.
- Contractors: Comply with all documentation, marking, notification, and clearance requirements; coordinate with the designated office; do not ship directly to military terminals without authorization.
- Agencies: Oversee compliance and proper contract administration.
Practical Implications
- Ensures standardized, controlled movement of government shipments via military transport.
- Reduces risk of shipment delays, misrouting, or security breaches.
- Common pitfalls include missing documentation, unauthorized shipments, or failure to coordinate with the contract administration office.