52.211-4
Availability for Examination of Specifications Not Listed in the GSA Index of Federal Specifications, Standards and Commercial Item Descriptions
FAR 52.211-4 ensures contractors have access to non-indexed specifications by requiring agencies to provide clear instructions on where, when, and how to examine them before bidding.
Overview
FAR 52.211-4 provides a standard provision for making specifications available for examination when those specifications are not listed in the GSA Index of Federal Specifications, Standards, and Commercial Item Descriptions. This clause requires contracting officers to specify where and how contractors can review these unique or agency-specific specifications before bidding or proposal submission. The provision ensures transparency and equal access to technical requirements that are not widely published or distributed, helping contractors prepare accurate and compliant offers.
Key Rules
- Specification Access Location
- The contracting activity must provide the complete address where the specifications can be examined.
- Contact Information
- The provision must include a telephone number and the name of a contact person for inquiries.
- Viewing Times
- The specific times when the specifications are available for examination must be stated.
Responsibilities
- Contracting Officers: Must complete and include this provision in solicitations when applicable, ensuring all required contact and access information is provided.
- Contractors: Should review the provision to know where and when to examine the specifications and contact the designated person if needed.
- Agencies: Must ensure the specifications are accessible as described and that staff are available to assist contractors during the stated times.
Practical Implications
- This clause exists to ensure all potential offerors have fair access to specifications not publicly indexed, reducing the risk of misunderstandings or non-compliance.
- It impacts daily contracting by requiring clear communication and logistical arrangements for specification review.
- Common pitfalls include incomplete contact information or unclear viewing times, which can hinder contractor access and lead to protest or delays.