52.232-11
Extras
Contractors must obtain written authorization from the Contracting Officer before performing or billing for any extras beyond the contract scope.
Overview
FAR 52.232-11, "Extras," establishes that contractors are not entitled to payment for any additional work, supplies, or services (referred to as "extras") beyond what is specified in the contract unless such extras and their prices are authorized in writing by the Contracting Officer. This clause is required in fixed-price supply, fixed-price service, and transportation contracts, and must be tailored to reflect agency-specific payment due dates. The intent is to prevent unauthorized work and unapproved costs, ensuring that all contract modifications are properly documented and approved before any extra work is performed or billed.
Key Rules
- No Payment for Unauthorized Extras
- Contractors cannot receive payment for any extras unless they have written authorization from the Contracting Officer specifying the extra work and its price.
- Written Authorization Requirement
- Any agreement for extras must be documented in writing and approved by the Contracting Officer prior to performance.
Responsibilities
- Contracting Officers: Must provide written authorization for any extras and ensure the price is agreed upon before work begins.
- Contractors: Must not perform or invoice for extras without prior written approval from the Contracting Officer.
- Agencies: Should ensure payment due dates are consistent with agency regulations and that contract modifications are properly processed.
Practical Implications
- This clause protects both the government and contractors by ensuring that all additional work is properly authorized and priced, preventing disputes over unauthorized work or costs. Contractors should be vigilant in obtaining written approval before performing any work outside the contract scope, as failure to do so may result in nonpayment. Common pitfalls include assuming verbal approvals are sufficient or proceeding with extra work without proper documentation.