52.237-1
Site Visit
Offerors are responsible for inspecting the site before bidding, and cannot claim additional costs due to site conditions after award if they fail to do so.
Overview
FAR 52.237-1, "Site Visit," is a solicitation provision that encourages offerors or quoters to inspect the site where services will be performed before submitting a proposal or quote. The provision emphasizes that it is the responsibility of the offeror to become familiar with all general and local conditions that could impact contract performance and costs. Importantly, it clarifies that failure to conduct a site visit will not be accepted as a basis for claims or adjustments after contract award. This provision is typically included in solicitations for service contracts where site conditions may affect performance.
Key Rules
- Site Inspection Encouraged
- Offerors are strongly urged and expected to visit the site to assess all relevant conditions that may influence contract performance and pricing.
- No Claims for Failure to Inspect
- If an offeror does not inspect the site, they cannot later claim additional costs or adjustments due to site conditions after the contract is awarded.
Responsibilities
- Contracting Officers: Must include this provision in applicable solicitations and ensure offerors are aware of the opportunity to inspect the site.
- Contractors/Offerors: Should conduct a thorough site visit and factor all observed conditions into their proposals or quotes.
- Agencies: Should facilitate reasonable access for site visits and provide necessary information to offerors.
Practical Implications
- This provision exists to prevent disputes and claims related to unforeseen site conditions after contract award.
- It places the burden on offerors to perform due diligence before bidding, reducing the risk of cost overruns or performance issues.
- Common pitfalls include failing to visit the site or overlooking local conditions, which can lead to unanticipated challenges during contract execution.