1.604
Contracting Officer’s Representative (COR)
CORs must maintain a complete and accurate file for each contract they oversee, documenting their designation, duties, non-delegable functions, and all actions taken under their authority.
Overview
FAR 1.604 outlines the responsibilities of the Contracting Officer’s Representative (COR) in government contracting. The COR is appointed to assist with technical monitoring or administration of a contract and must maintain a comprehensive file for each assigned contract. This file must include the COR’s designation letter, documents detailing the COR’s duties, a record of contract administration functions that cannot be delegated to the COR, and documentation of all actions taken by the COR under their delegated authority. These requirements ensure accountability, transparency, and proper oversight in contract administration.
Key Rules
- COR File Maintenance
- The COR must keep a dedicated file for each contract they oversee, ensuring all required documentation is included and up to date.
- Required Documentation
- The file must contain the COR’s designation letter, a list of duties, non-delegable functions, and a record of all actions taken under their authority.
Responsibilities
- Contracting Officers: Must issue a letter of designation and clearly define the COR’s duties and limitations.
- Contractors: Must interact with the COR as the government’s technical representative but should be aware of the COR’s authority limits.
- Agencies: Must ensure CORs are properly designated, trained, and maintain required documentation for oversight and audit purposes.
Practical Implications
- This section ensures that CORs are accountable for their actions and that all contract oversight activities are properly documented.
- Proper file maintenance by the COR supports transparency, facilitates audits, and helps resolve disputes.
- Common pitfalls include incomplete documentation or unclear delegation of authority, which can lead to compliance issues or contract disputes.