Subpart 15.5
Preaward, Award, and Postaward Notifications, Protests, and Mistakes
FAR Subpart 15.5 ensures transparency and fairness in negotiated procurements by mandating clear procedures for notifications, debriefings, protests, and mistake handling.
Overview
FAR Subpart 15.5 outlines the requirements and procedures for notifications, debriefings, protests, and the handling of mistakes in negotiated procurements. It provides definitions, applicability criteria, and step-by-step guidance for informing both successful and unsuccessful offerors, conducting preaward and postaward debriefings, managing protests, and addressing discovered mistakes. The subpart ensures transparency, fairness, and due process throughout the acquisition lifecycle, from preaward through postaward phases. It also specifies the forms to be used and clarifies the responsibilities of contracting officers in these processes.
Key Rules
- Definitions and Applicability
- Establishes key terms and clarifies when the subpart applies to negotiated procurements.
- Notifications to Offerors
- Requires timely notification to unsuccessful offerors and formal award notification to the successful offeror.
- Debriefings
- Provides procedures for both preaward and postaward debriefings to offerors, outlining what information must be disclosed and how requests are handled.
- Protests
- Details the process for offerors to protest an award decision, including timelines and agency responsibilities.
- Mistakes
- Outlines procedures for identifying and correcting mistakes discovered before or after award.
- Forms
- Specifies required forms for notifications and documentation.
Responsibilities
- Contracting Officers: Must provide timely notifications, conduct debriefings, respond to protests, and address mistakes per regulatory requirements.
- Contractors: Should request debriefings when desired, file protests within prescribed timeframes, and promptly report any discovered mistakes.
- Agencies: Oversee compliance, ensure fair treatment of offerors, and maintain proper documentation.
Practical Implications
- This subpart exists to promote transparency, competition, and fairness in negotiated procurements.
- It impacts daily contracting by establishing clear communication protocols and dispute resolution processes.
- Common pitfalls include missed notification deadlines, incomplete debriefings, and improper handling of protests or mistakes.