15.506
Postaward debriefing of offerors
Timely written requests are essential for offerors to receive a meaningful postaward debriefing, which provides transparency on award decisions but protects confidential information.
Overview
FAR 15.506 establishes the procedures and requirements for postaward debriefings of offerors in negotiated procurements. It ensures that offerors, upon timely written request, are provided with information about the basis for the selection decision and contract award. The regulation outlines the timing, content, and method of debriefings, as well as restrictions on the disclosure of proprietary or confidential information. It also clarifies the impact of debriefing timing on protest deadlines and mandates documentation of the debriefing in the contract file.
Key Rules
- Timely Written Request
- Offerors must submit a written request for a debriefing within 3 days of receiving award notification to be entitled to a postaward debriefing.
- Debriefing Timing
- Debriefings should occur within 5 days of the agency receiving the request, when practicable.
- Debriefing Content
- Debriefings must include the government’s evaluation of the offeror’s proposal, overall rankings, rationale for award, and responses to relevant questions, but must not disclose proprietary or confidential information.
- Method of Debriefing
- Debriefings may be conducted orally, in writing, or by another method acceptable to the contracting officer.
- Documentation
- An official summary of the debriefing must be included in the contract file.
Responsibilities
- Contracting Officers: Must provide timely debriefings, ensure proper content, chair sessions, protect sensitive information, and document the debriefing.
- Contractors: Must request debriefings in writing within the specified timeframe and prepare relevant questions.
- Agencies: Must support the debriefing process and ensure compliance with disclosure restrictions.
Practical Implications
- This section promotes transparency and fairness in the source selection process, helping offerors understand award decisions and improve future proposals. Failure to request a debriefing promptly can forfeit the right to one and may affect protest rights. Contractors should be aware of the strict timelines and content limitations to maximize the benefit of the debriefing process.