3.103-3
The need for further certifications
Once the certificate of independent price determination is properly executed before award, contractors do not need to submit it again for each subsequent work order under the same contract.
Overview
FAR 3.103-3 clarifies that once a contractor has properly executed the required certificate of independent price determination before contract award, they are not required to submit a new certificate with each subsequent proposal for work orders or similar instruments under that contract, provided the government’s needs cannot be met from another source. This streamlines the administrative process for both contractors and contracting officers when dealing with task or delivery orders issued under an existing contract.
Key Rules
- Single Certification Requirement
- Contractors only need to submit the certificate of independent price determination once before contract award.
- Subsequent Proposals
- No additional certificates are required for each work order or similar ordering instrument issued under the contract, as long as the government’s requirements cannot be met elsewhere.
Responsibilities
- Contracting Officers: Ensure the initial certificate is properly executed and on file before award; do not require redundant certifications for each order.
- Contractors: Submit the certificate before contract award and maintain compliance with its terms for all subsequent orders.
- Agencies: Oversee compliance and avoid unnecessary administrative burden.
Practical Implications
- This provision reduces paperwork and administrative delays for both parties.
- Contractors should ensure their initial certification is accurate and comprehensive, as it covers all subsequent orders.
- Common pitfalls include failing to execute the initial certificate or misunderstanding when additional certifications might be required.