Subpart 38.2
Establishing and Administering Federal Supply Schedules
FAR Subpart 38.2 provides the framework for establishing and managing Federal Supply Schedules, ensuring efficient, coordinated, and compliant governmentwide procurement.
Overview
Subpart 38.2 of the FAR outlines the procedures and requirements for establishing and administering Federal Supply Schedules (FSS), which are long-term governmentwide contracts with commercial firms to provide products and services at negotiated prices. This subpart provides guidance for agencies and contracting officers on how to coordinate, implement, and manage these schedules to ensure efficient and compliant procurement. It covers the roles and responsibilities involved in the creation, maintenance, and oversight of FSS contracts, emphasizing the need for interagency coordination and adherence to established policies.
Key Rules
- Establishing Federal Supply Schedules
- Agencies must follow prescribed procedures to create and maintain FSS contracts, ensuring compliance with federal procurement laws and regulations.
- Administering Schedules
- Contracting officers are responsible for the ongoing administration of FSS contracts, including monitoring performance, ensuring compliance, and facilitating modifications as needed.
- Coordination Requirements
- Agencies must coordinate with relevant stakeholders and follow established processes to avoid duplication and ensure effective use of FSS contracts.
Responsibilities
- Contracting Officers: Must ensure proper establishment, administration, and oversight of FSS contracts, including compliance with coordination requirements.
- Contractors: Must adhere to the terms and conditions of FSS contracts and cooperate with administrative and reporting requirements.
- Agencies: Responsible for interagency coordination, policy compliance, and oversight of FSS usage.
Practical Implications
- This subpart exists to streamline government procurement through standardized contracts, reducing administrative burden and leveraging government buying power.
- It impacts daily contracting by providing a framework for acquiring commonly used goods and services efficiently.
- Common pitfalls include failure to coordinate properly, non-compliance with schedule terms, and inadequate contract administration.