Subpart 4.19
Basic Safeguarding of Covered Contractor Information Systems
Contractors must implement minimum security controls to protect Federal contract information on their information systems, and contracting officers must ensure the required safeguarding clause is included in applicable contracts.
Overview
FAR Subpart 4.19 establishes requirements for the basic safeguarding of contractor information systems that process, store, or transmit Federal contract information (FCI). Its purpose is to ensure that contractors implement minimum security controls to protect sensitive government data from unauthorized access or disclosure. This subpart defines key terms, outlines when the requirements apply, and mandates the inclusion of a specific safeguarding clause in applicable contracts.
Key Rules
- Definitions (4.1901)
- Provides definitions for terms such as "covered contractor information system" and "Federal contract information," clarifying the scope of safeguarding requirements.
- Applicability (4.1902)
- Specifies that the safeguarding requirements apply to contracts where a contractor's information system processes, stores, or transmits FCI, except for contracts solely for commercially available off-the-shelf (COTS) items.
- Contract Clause (4.1903)
- Requires the inclusion of clause 52.204-21, "Basic Safeguarding of Covered Contractor Information Systems," in solicitations and contracts subject to this subpart.
Responsibilities
- Contracting Officers: Must ensure the safeguarding clause is included in applicable contracts and verify contractor compliance.
- Contractors: Must implement the required security controls on covered information systems and comply with the contract clause.
- Agencies: Oversee compliance and may conduct reviews or audits as necessary.
Practical Implications
- This subpart exists to protect sensitive government information handled by contractors from cyber threats and unauthorized disclosure.
- It impacts daily contracting by requiring baseline security measures and contract language for information systems handling FCI.
- Common pitfalls include failing to identify covered systems, omitting the required clause, or not implementing the specified safeguards.