4.1901
Definitions
FAR 4.1901 defines key terms that determine which contractor systems and information must be safeguarded under federal contracts.
Overview
FAR 4.1901 provides definitions for key terms used in Subpart 4.19, which addresses the basic safeguarding of covered contractor information systems. These definitions clarify what constitutes a covered contractor information system, federal contract information, information, information system, and safeguarding. Understanding these terms is essential for contractors to determine their obligations regarding the protection of sensitive government information processed, stored, or transmitted on their systems. The section ensures that all parties have a common understanding of the scope and requirements for safeguarding information in federal contracts.
Key Rules
- Covered Contractor Information System
- Defined as any contractor-owned or operated system that handles federal contract information.
- Federal Contract Information
- Refers to non-public information provided by or generated for the government under a contract, excluding publicly available or simple transactional data.
- Information and Information System
- Broadly defines information and the systems that manage it, referencing federal standards.
- Safeguarding
- Specifies that safeguarding involves prescribed measures to protect information systems.
Responsibilities
- Contracting Officers: Must ensure contractors understand and comply with safeguarding requirements based on these definitions.
- Contractors: Must identify if their systems and data fall under these definitions and implement required safeguards.
- Agencies: Oversee compliance and provide guidance on safeguarding requirements.
Practical Implications
- This section exists to establish a clear, shared vocabulary for safeguarding requirements in federal contracts.
- It impacts daily contracting by determining which systems and data require protection.
- Common pitfalls include misidentifying what constitutes federal contract information or a covered contractor information system, leading to compliance failures.