4.905
Solicitation provision
Include FAR 52.204-3 in solicitations only when FAR 52.204-7 is not present and the acquisition is not for commercial items/services under Part 12.
Overview
FAR 4.905 requires contracting officers to include the solicitation provision at 52.204-3, Taxpayer Identification, in certain solicitations. Specifically, this applies when the solicitation does not already include the provision at 52.204-7 (System for Award Management) and is not being conducted under FAR Part 12 (Acquisition of Commercial Products and Commercial Services). The purpose is to ensure that the government collects necessary taxpayer identification information from offerors when other mechanisms (like SAM registration) are not used.
Key Rules
- Provision Inclusion
- Insert FAR 52.204-3, Taxpayer Identification, in solicitations that do not include FAR 52.204-7 and are not under Part 12 procedures.
- Exclusions
- Do not include this provision if the solicitation already requires System for Award Management registration or is for commercial items/services under Part 12.
Responsibilities
- Contracting Officers: Must review solicitations to determine if FAR 52.204-3 needs to be included based on the absence of FAR 52.204-7 and non-applicability of Part 12.
- Contractors: Must provide taxpayer identification information if responding to solicitations containing FAR 52.204-3.
- Agencies: Ensure compliance with taxpayer identification collection requirements.
Practical Implications
- This section ensures the government obtains taxpayer identification information when not otherwise collected through SAM or commercial item procedures.
- Contracting officers must carefully check solicitation provisions to avoid omissions or duplications.
- Contractors should be prepared to provide taxpayer information when required, especially for non-commercial, non-SAM solicitations.