System for Award Management
SAM registration with a valid unique entity identifier is mandatory for offerors to be eligible for federal contract awards.
Overview
FAR 52.204-7, System for Award Management (SAM), requires all offerors to be registered in SAM when submitting offers and at the time of award. Registration involves providing detailed business information, including a unique entity identifier (UEI), EFT indicator (if applicable), and completion of various sections in SAM. The Government validates the data, including TIN verification with the IRS, before marking the record as "Active." If an offeror does not have a UEI, they must obtain one through the designated entity at www.sam.gov. The provision also highlights the need to consider processing time for registration and provides an alternate version for cases where immediate registration is not possible. This requirement is fundamental for eligibility to receive federal contract awards and ensures transparency and accountability in federal procurement.
Key Rules
- SAM Registration Requirement
- Offerors must be registered in SAM at the time of offer submission and award, with all required information validated and the record marked "Active."
- Unique Entity Identifier (UEI) and EFT Indicator
- Offerors must provide their UEI and, if applicable, EFT indicator on the offer cover page, matching the information in SAM.
- Obtaining a UEI
- Offerors without a UEI must obtain one from the designated entity at www.sam.gov, providing specific business details.
- Alternate I Provision
- If registration is not possible at offer submission, the awardee must register in SAM as soon as possible per clause 52.204-13.
Responsibilities
- Contracting Officers: Must verify offeror's SAM registration and UEI before award.
- Contractors/Offerors: Must register in SAM, provide accurate information, and ensure their record is active and up to date.
- Agencies: Oversee compliance and validate offeror information, including TIN verification.
Practical Implications
- SAM registration is a prerequisite for federal contract eligibility.
- Delays in registration can jeopardize award eligibility, so early action is critical.
- Inaccurate or incomplete information can result in registration delays or rejection.