47.207-11 Volume movements within the contiguous United States
Source: FAR 47.207-11 on acquisition.gov
Contractors and agencies must track and report large aggregate freight shipments within the contiguous U.S. when they meet defined volume thresholds, ensuring compliance with DoD or GSA reporting requirements.
Overview
FAR 47.207-11 defines what constitutes a "volume movement" of freight within the contiguous United States for both Department of Defense (DoD) and civilian agency contracts. It establishes specific thresholds for aggregate shipments that trigger additional reporting and administrative requirements. For DoD, a volume movement is 25 carloads, 25 truckloads, or 500,000 pounds or more from one origin to one destination during the contract period. For civilian agencies, the threshold is 50 short tons (100,000 pounds). The regulation also outlines the reporting responsibilities for transportation personnel, specifying that DoD activities must report to the Military Surface Deployment and Distribution Command (SDDC) per DoD 4500.9-R, while civilian agencies report to the local GSA Office of Transportation. These requirements ensure proper oversight and coordination of large-scale freight movements under government contracts.
Key Rules
- Definition of Volume Movement
- Sets specific thresholds for what qualifies as a volume movement for DoD and civilian agencies.
- Reporting Requirements
- Mandates reporting of planned and actual volume movements to designated authorities (SDDC for DoD, GSA for civilian agencies) in accordance with agency regulations.
Responsibilities
- Contracting Officers: Ensure contract administration accounts for volume movement thresholds and reporting obligations.
- Contractors: Coordinate with agency transportation personnel to facilitate required reporting.
- Agencies: Assign transportation personnel to monitor, document, and report qualifying volume movements as specified.
Practical Implications
- This section exists to ensure large-scale freight movements are tracked and managed efficiently, preventing logistical issues and ensuring regulatory compliance.
- Contractors and agency personnel must be vigilant about shipment aggregation to avoid missing reporting triggers.
- Common pitfalls include underestimating aggregate shipment volumes or failing to report as required, which can lead to compliance issues or logistical delays.
(a) For purposes of contract administration, a volume movement is-
(1) In DoD, the aggregate of freight shipments amounting to or exceeding 25 carloads, 25 truckloads, or 500,000 pounds, to move during the contract period from one origin point for delivery to one destination point or area; and
(2) In civilian agencies, 50 short tons (100,000 pounds) in the aggregate to move during the contract period from one origin point for delivery to one destination point or area.
(b) Transportation personnel assigned to or supporting the CAO, or appropriate agency personnel, shall report planned and actual volume movements in accordance with agency regulations. DoD activities report to the Military Surface Deployment and Distribution Command (SDDC) under DoD 4500.9-R, Defense Transportation Regulation. Civilian agencies report to the local office of GSA’s Office of Transportation (see http://www.gsa.gov/transportation" target="_blank">www.gsa.gov/transportation (click on Transportation Management Zone Offices in left-hand column, then click on Transportation Management Zones under Contacts on right-hand column).