Contract adjustment
Contractors must submit detailed, certified requests with full disclosures when seeking contract adjustments, especially for amounts above the simplified acquisition threshold.
Overview
FAR 50.103-3 outlines the procedures and requirements for contractors seeking contract adjustments under extraordinary contractual actions. Contractors must submit a detailed, duplicate request to the contracting officer, including a precise statement of the adjustment sought, a chronological narrative of essential facts, conclusions referencing relevant FAR considerations, and disclosures about contract status, payment, assignment, and related requests. For adjustments exceeding the simplified acquisition threshold, the request must be accompanied by a certification from an authorized individual attesting to the good faith of the request and the accuracy and completeness of supporting data. This process ensures transparency, accountability, and proper documentation for contract adjustments.
Key Rules
- Submission Requirements
- Contractors must submit adjustment requests in duplicate, detailing the adjustment, facts, conclusions, and relevant disclosures.
- Certification for Larger Adjustments
- For requests above the simplified acquisition threshold, a certification of good faith and data accuracy by an authorized person is required.
Responsibilities
- Contracting Officers: Review and process adjustment requests, ensuring all required information and certifications are provided.
- Contractors: Prepare and submit comprehensive, certified requests with all required disclosures and supporting data.
- Agencies: Oversee compliance with submission and certification requirements, and maintain proper records.
Practical Implications
- This section ensures that contract adjustment requests are well-documented and justified, reducing the risk of improper or unsupported claims.
- Contractors must be diligent in preparing requests and certifications, as incomplete or inaccurate submissions can delay or jeopardize adjustments.
- Common pitfalls include missing certifications, incomplete narratives, or failure to disclose related requests or assignments.