Ordering procedures for Federal Supply Schedules
FAR 8.405 mandates that all federal agencies use standardized ordering procedures when acquiring supplies or services through Federal Supply Schedules, ensuring compliance and transparency.
Overview
FAR 8.405 outlines the mandatory ordering procedures that federal agencies must follow when acquiring supplies or services through Federal Supply Schedules (FSS), including the establishment of Blanket Purchase Agreements (BPAs). This section serves as the foundation for all FSS orders, ensuring consistency, transparency, and compliance with federal procurement policies. It references specific procedures for different types of acquisitions, such as those requiring or not requiring a statement of work, and highlights related topics like price reductions, small business considerations, and source limitations. Agencies must adhere to these procedures to ensure fair opportunity and proper documentation when placing orders or setting up BPAs under any schedule contract.
Key Rules
- Mandatory Use of Ordering Procedures
- Agencies must use the procedures in FAR 8.405 for all FSS orders and BPAs.
- Applicability to All Schedules
- The procedures apply to every Federal Supply Schedule contract, regardless of the type of supply or service.
- Reference to Specialized Procedures
- For BPAs and orders under BPAs, agencies must follow the additional guidance in FAR 8.405-3.
Responsibilities
- Contracting Officers: Ensure all orders and BPAs follow the prescribed procedures and reference the correct subsections for specific requirements.
- Contractors: Comply with the ordering processes and provide required documentation or responses as specified by the ordering activity.
- Agencies: Oversee compliance with ordering procedures and maintain proper records for audit and review.
Practical Implications
- This section exists to standardize the ordering process under FSS, reducing risk of non-compliance and protest.
- It impacts daily procurement by requiring agencies to follow clear steps for each type of order or BPA.
- Common pitfalls include failing to use the correct procedure for the type of acquisition or neglecting to document the process properly.