Subpart 8.4
Federal Supply Schedules
FAR Subpart 8.4 establishes the rules and procedures for federal agencies to efficiently acquire commercial supplies and services through the Federal Supply Schedules program.
Overview
FAR Subpart 8.4 provides the regulatory framework for the use of Federal Supply Schedules (FSS), also known as the GSA Schedules program. This subpart outlines definitions, general policies, applicability, procedures for using FSS contracts, ordering processes, and the responsibilities of ordering activities. It is designed to streamline the acquisition of commercial supplies and services by federal agencies, leveraging pre-negotiated contracts to ensure efficiency, compliance, and best value for the government.
Key Rules
- Definitions (8.401)
- Establishes key terms relevant to FSS acquisitions.
- General (8.402)
- Provides an overview of the FSS program and its intended use.
- Applicability (8.403)
- Specifies when and how FSS procedures apply to federal acquisitions.
- Use of Federal Supply Schedules (8.404)
- Details the conditions and methods for using FSS contracts, including competition requirements and exceptions.
- Ordering Procedures (8.405)
- Outlines step-by-step procedures for placing orders under FSS contracts, including thresholds and documentation.
- Ordering Activity Responsibilities (8.406)
- Defines the duties of agencies placing orders, such as contract administration and performance monitoring.
Responsibilities
- Contracting Officers: Must follow FSS ordering procedures, ensure proper competition, and document decisions.
- Contractors: Must comply with FSS contract terms and respond to orders as required.
- Agencies: Responsible for oversight, compliance, and ensuring best value in FSS acquisitions.
Practical Implications
- FAR 8.4 exists to simplify and standardize the procurement of commercial items via FSS, reducing administrative burden and promoting competition. It impacts daily contracting by providing clear procedures and compliance requirements, but common pitfalls include improper use of exceptions, inadequate documentation, and misunderstanding competition requirements.