General
FAR 8.402 establishes the foundational rules for using the Federal Supply Schedule program, emphasizing compliance with schedule requirements, proper use of GSA tools, and strict procedures for adding non-schedule items to orders.
Overview
FAR 8.402 provides a foundational overview of the Federal Supply Schedule (FSS) program, also known as the GSA Schedules or Multiple Award Schedule Program. Managed by GSA, the FSS streamlines the acquisition of commercial supplies and services for federal agencies by leveraging volume buying and pre-negotiated pricing. The section outlines the structure of schedule contracts, the requirement for contractors to publish and provide pricelists, and the use of online tools such as GSA Advantage! and eBuy for ordering and RFQ processes. It also details procedures for adding open market items to schedule orders, and clarifies exemptions for micro-purchase card transactions. The section emphasizes compliance with all applicable acquisition regulations when including non-schedule items and provides resources for further information and training.
Key Rules
- Federal Supply Schedule Program Structure
- GSA manages the FSS program, awarding indefinite delivery contracts for commercial supplies and services at set prices and terms.
- Pricelist Requirements
- Schedule contractors must publish and provide an Authorized Federal Supply Schedule Pricelist upon request, detailing all offerings, prices, and terms.
- Online Ordering Tools
- GSA Advantage! and eBuy facilitate electronic ordering and RFQ processes, with specific requirements for brand-name orders and fair notice.
- Adding Open Market Items
- Non-schedule items may be added to orders only if all applicable FAR regulations are followed, prices are determined fair and reasonable, items are clearly labeled, and all relevant clauses are included.
- Micro-Purchase Card Exemption
- Orders at or below the micro-purchase threshold using the government purchase card are exempt from certain debt verification requirements.
Responsibilities
- Contracting Officers: Ensure compliance with schedule and open market item rules, verify fair and reasonable pricing, and include all required clauses and labeling.
- Contractors: Publish and provide pricelists, comply with schedule terms, and clearly identify non-schedule items.
- Agencies: Oversee proper use of schedules, provide training, and ensure adherence to acquisition regulations.
Practical Implications
- This section exists to simplify and standardize federal procurement of commercial products and services, ensuring transparency and compliance.
- It impacts daily contracting by mandating use of GSA tools, clear documentation, and adherence to both schedule and open market rules.
- Common pitfalls include improper addition of open market items, failure to provide pricelists, and non-compliance with required acquisition procedures.