Part 14
Sealed Bidding
FAR Part 14 provides the comprehensive framework for conducting government acquisitions through sealed bidding, ensuring competition, transparency, and procedural fairness.
Overview
FAR Part 14 establishes the policies and procedures for acquiring supplies and services using sealed bidding, a formal method of procurement that emphasizes competition, transparency, and fairness. This part is organized into subparts covering the use of sealed bidding, solicitation of bids, submission of bids, opening and award of contracts, and the two-step sealed bidding process. Each subpart details the requirements for preparing invitations for bids, handling bid submissions, safeguarding and opening bids, evaluating and awarding contracts, and managing special procedures such as two-step bidding. The structure ensures that government acquisitions using sealed bidding are conducted in a standardized, auditable, and equitable manner.
Key Rules
- Use of Sealed Bidding
- Outlines when sealed bidding is appropriate and the elements required for its use.
- Solicitation of Bids
- Details the preparation, dissemination, and amendment of invitations for bids, as well as requirements for bid samples and descriptive literature.
- Submission of Bids
- Specifies procedures for submitting, modifying, or withdrawing bids, and requirements for bid responsiveness.
- Opening of Bids and Award of Contract
- Covers the receipt, safeguarding, opening, and recording of bids, criteria for rejection, handling mistakes, and procedures for contract award.
- Two-Step Sealed Bidding
- Provides guidance on the two-step process, including conditions for use and step-by-step procedures.
Responsibilities
- Contracting Officers: Must ensure compliance with sealed bidding procedures, proper solicitation, bid handling, and award processes.
- Contractors: Must follow bid submission instructions, meet deadlines, and ensure bid responsiveness.
- Agencies: Oversee adherence to sealed bidding rules, maintain records, and ensure transparency and fairness.
Practical Implications
- FAR Part 14 exists to promote open competition and integrity in government procurement through sealed bidding.
- It impacts daily contracting by requiring strict adherence to formal procedures, documentation, and timelines.
- Common pitfalls include late or non-responsive bids, improper handling of bid openings, and failure to follow amendment or cancellation procedures.