11.201
Identification and availability of specifications
FAR 11.201 requires clear identification and accessible availability of all specifications and standards cited in solicitations to ensure fair competition and compliance.
Overview
FAR 11.201 outlines the requirements for identifying and making available specifications, standards, and related documents referenced in government solicitations. Its purpose is to ensure that all requirements documents are clearly cited, accessible, and properly referenced to facilitate fair and informed competition among prospective contractors.
Key Rules
- Identification of Requirements Documents
- Solicitations must specify the approval date and any amendments or revisions for each requirements document cited, avoiding vague references like "the issue in effect on the date of the solicitation."
- Availability of Documents
- Cited documents are generally not furnished with the solicitation unless necessary for evaluation, impractical for contractors to obtain, or upon request.
- Non-GSA/ASSIST Documents
- Any pertinent documents not listed in the GSA Index or ASSIST must be clearly identified and either provided with the solicitation or accompanied by instructions for access.
- Referencing Other Documents
- References to other documents must be limited to those applicable, clearly cite their applicability, avoid conflicts, and identify all first-tier references.
- Access to Specifications and Standards
- Provides sources and procedures for obtaining federal, defense, and nongovernment standards, including online resources and contact information.
Responsibilities
- Contracting Officers: Must ensure proper identification, citation, and availability of all requirements documents in solicitations; provide documents or instructions as required; and manage references to avoid conflicts.
- Contractors: Must review cited documents, request copies if needed, and ensure understanding of all referenced requirements.
- Agencies: Oversee compliance, facilitate access to standards, and assist in identifying sources for nongovernment standards.
Practical Implications
- Ensures transparency and equal access to specifications for all bidders.
- Reduces ambiguity and potential disputes over which standards apply.
- Contractors should proactively verify access to all referenced documents to avoid compliance issues or bid disqualification.