14.404-3
Notice to bidders of rejection of all bids
Contracting officers must notify all bidders and provide reasons whenever all bids are rejected, ensuring transparency in the procurement process.
Overview
FAR 14.404-3 requires that when all bids are rejected in a sealed bidding process, the contracting officer must notify each bidder of the rejection and provide the reason for this action. This ensures transparency and fairness in the government procurement process, allowing bidders to understand why their bids were not accepted and maintaining trust in the system. The regulation applies whenever a decision is made to reject all bids, regardless of the reason, and mandates clear communication from the government to all participating bidders.
Key Rules
- Notification Requirement
- The contracting officer must inform every bidder if all bids are rejected.
- Reason for Rejection
- The notification must include the specific reason why all bids were rejected.
Responsibilities
- Contracting Officers: Must promptly notify all bidders of the rejection and provide the reason.
- Contractors: Should expect and review such notifications to understand the outcome and rationale.
- Agencies: Must ensure contracting officers follow this communication protocol for transparency.
Practical Implications
- This rule exists to promote transparency and fairness in government contracting.
- It helps bidders understand the outcome and potentially improve future submissions.
- Failure to notify bidders or provide reasons can lead to disputes or loss of trust in the procurement process.