15.204-2 Part I-The Schedule
Source: FAR 15.204-2 on acquisition.gov
FAR 15.204-2 mandates a standardized structure and content for the contract Schedule, ensuring all essential solicitation and contract details are clearly documented for negotiated acquisitions.
Overview
FAR 15.204-2 details the requirements for preparing Part I—The Schedule of a government contract using the uniform contract format. This section outlines the specific content and structure for Sections A through H, ensuring all necessary information is included for both solicitation and contract award. The regulation provides guidance on what must be included in each section, from basic solicitation details to special contract requirements, to ensure clarity, completeness, and compliance in negotiated acquisitions.
Key Rules
- Section A: Solicitation/Contract Form
- Use OF 308 or SF 33 forms, or include specified information if other forms are used (e.g., issuing office, solicitation number, closing date, offeror information).
- Section B: Supplies or Services and Prices/Costs
- List and describe all supplies/services, including incidental deliverables and quantities.
- Section C: Description/Specifications/Statement of Work
- Provide detailed descriptions or specifications as needed beyond Section B.
- Section D: Packaging and Marking
- State all packaging, packing, preservation, and marking requirements.
- Section E: Inspection and Acceptance
- Specify inspection, acceptance, quality assurance, and reliability requirements.
- Section F: Deliveries or Performance
- Define delivery or performance requirements, including time, place, and method.
- Section G: Contract Administration Data
- Include accounting, appropriation, and administration instructions; specify payment address if different.
- Section H: Special Contract Requirements
- Clearly state any special requirements not covered elsewhere in the contract.
Responsibilities
- Contracting Officers: Must ensure each section (A-H) is properly completed and contains all required information.
- Contractors: Must review the Schedule to understand all requirements and provide accurate information where required (e.g., offeror address, payment address).
- Agencies: Oversee compliance with the uniform contract format and ensure all solicitations/contracts are complete and clear.
Practical Implications
- This section ensures consistency and completeness in contract schedules, reducing ambiguity and disputes.
- Contractors must pay close attention to each section to avoid missing critical requirements or submission details.
- Common pitfalls include omitting required information, misidentifying deliverables, or failing to specify special requirements.
The contracting officer shall prepare the contract Schedule as follows:
(a) Section A, Solicitation/contract form.
(1) https://www.gsa.gov/forms-library/solicitation-and-offer" target="_blank">Optional Form (OF) 308, Solicitation and Offer-Negotiated Acquisition, or https://www.gsa.gov/forms-library/solicitation-offer-and-award" target="_blank">Standard Form (SF) 33, Solicitation, Offer and Award, may be used to prepare RFPs.
(2) When other than https://www.gsa.gov/forms-library/solicitation-and-offer" target="_blank">OF 308 or https://www.gsa.gov/forms-library/solicitation-offer-and-award" target="_blank">SF 33 is used, include the following information on the first page of the solicitation:
(i) Name, address, and location of issuing activity, including room and building where proposals or information must be submitted.
(ii) Solicitation number.
(iii) Date of issuance.
(iv) Closing date and time.
(v) Number of pages.
(vi) Requisition or other purchase authority.
(vii) Brief description of item or service.
(viii) Requirement for the offeror to provide its name and complete address, including street, city, county, state, and ZIP code, and electronic address (including facsimile address), if appropriate.
(ix) Offer expiration date.
(b) Section B, Supplies or services and prices/costs. Include a brief description of the supplies or services; e.g., item number, national stock number/part number if applicable, nouns, nomenclature, and quantities. (This includes incidental deliverables such as manuals and reports.)
(c) Section C, Description/specifications/statement of work. Include any description or specifications needed in addition to Section B (see part 11, Describing Agency Needs).
(d) Section D, Packaging and marking. Provide packaging, packing, preservation, and marking requirements, if any.
(e) Section E, Inspection and acceptance. Include inspection, acceptance, quality assurance, and reliability requirements (see part 46, Quality Assurance).
(f) Section F, Deliveries or performance. Specify the requirements for time, place, and method of delivery or performance (see subpart 11.4, Delivery or Performance Schedules, and 47.301-1).
(g) Section G, Contract administration data. Include any required accounting and appropriation data and any required contract administration information or instructions other than those on the solicitation form. Include a statement that the offeror should include the payment address in the proposal, if it is different from that shown for the offeror.
(h) Section H, Special contract requirements. Include a clear statement of any special contract requirements that are not included in Section I, Contract clauses, or in other sections of the uniform contract format.