15.207
Handling proposals and information
Proper handling, safeguarding, and timely management of proposals and RFI responses are essential to maintain integrity and confidentiality in the source selection process.
Overview
FAR 15.207 outlines the procedures for handling proposals and information received in response to solicitations and requests for information (RFIs). It establishes requirements for marking, safeguarding, and managing proposals to ensure integrity and confidentiality throughout the source selection process. The regulation also addresses the handling of unreadable electronic or facsimile submissions, ensuring offerors have an opportunity to resubmit and maintain proposal timeliness if they comply with prescribed requirements.
Key Rules
- Receipt and Marking of Proposals
- All proposals and RFI responses must be marked with the date and time of receipt upon arrival at the specified location and promptly transmitted to designated officials.
- Safeguarding Information
- Proposals and RFI responses must be protected from unauthorized disclosure throughout the source selection process, in accordance with FAR 3.104 and related statutes.
- Unreadable Submissions
- If a proposal is unreadable (electronically or by fax), the contracting officer must immediately notify the offeror and allow resubmission. The resubmission is considered timely if the offeror meets the prescribed requirements.
Responsibilities
- Contracting Officers: Mark and transmit proposals, safeguard all proposal and RFI information, promptly address unreadable submissions, and document resubmission procedures.
- Contractors: Ensure proposals are readable and comply with resubmission instructions if notified.
- Agencies: Oversee compliance with safeguarding and handling requirements, and maintain documentation.
Practical Implications
- This section ensures the integrity and confidentiality of the proposal process, protecting sensitive information and maintaining fairness. Contractors should be diligent in submitting clear, readable proposals and be prepared to respond quickly if notified of issues. Contracting officers must follow strict procedures to avoid unauthorized disclosures and maintain proper records, as lapses can lead to protests or legal challenges.