18.111
Oral requests for proposals
Oral requests for proposals are permitted in specific circumstances to expedite acquisitions, but must follow the procedures in FAR 15.203(f).
Overview
FAR 18.111 authorizes the use of oral requests for proposals (RFPs) under specific conditions, providing increased flexibility in the acquisition process. This section references FAR 15.203(f) for detailed procedures and requirements, indicating that oral RFPs are not the standard practice but may be used when justified by the circumstances. The intent is to expedite procurement actions, particularly in urgent or emergency situations, while still maintaining compliance with applicable regulations.
Key Rules
- Authorization of Oral RFPs
- Oral requests for proposals are permitted when certain conditions are met, as outlined in FAR 15.203(f).
- Reference to Detailed Procedures
- Contracting professionals must consult FAR 15.203(f) for the specific requirements and limitations on using oral RFPs.
Responsibilities
- Contracting Officers: Must determine when oral RFPs are appropriate, ensure compliance with FAR 15.203(f), and document the rationale for using oral requests.
- Contractors: Should be prepared to respond to oral RFPs and ensure they understand the requirements communicated orally.
- Agencies: Must oversee the proper use of oral RFPs and ensure records are maintained as required.
Practical Implications
- This section exists to provide flexibility in urgent or emergency acquisitions.
- It impacts daily contracting by allowing faster solicitation processes when written RFPs are impractical.
- Common pitfalls include failing to document oral requests properly or misapplying the conditions under which oral RFPs are allowed.