Seniority lists
Incumbent contractors at Federal facilities must provide a certified list of service employees to the contracting officer 10 days before contract completion to ensure continuity of employee benefits under successor contracts.
Overview
FAR 22.1020 requires incumbent prime contractors performing at Federal facilities to provide a certified seniority list of all service employees (including those of subcontractors) who were on the payroll during the last month of the contract. This list, which must include each employee's anniversary date of employment, must be submitted to the contracting officer no later than 10 days before contract completion. The contracting officer is then responsible for providing this list to the successor contractor at the start of the new contract. The successor contractor uses this information to determine eligibility for vacation and other fringe benefits that depend on length of service, as required by applicable wage determinations under the Service Contract Labor Standards (SCLS). This process ensures continuity of employee benefits and compliance with labor standards when contracts transition between contractors at Federal facilities.
Key Rules
- Certified Seniority List Requirement
- Incumbent contractors must provide a certified list of all service employees (with employment anniversary dates) to the contracting officer 10 days before contract completion.
- Transfer of List to Successor Contractor
- The contracting officer must give the list to the successor contractor at the start of the new contract for benefit eligibility purposes.
Responsibilities
- Contracting Officers: Collect the certified list from the incumbent contractor and provide it to the successor contractor.
- Contractors: Prepare and certify the list of service employees and submit it on time.
- Agencies: Ensure compliance with SCLS and proper transition of employee benefits.
Practical Implications
- This requirement ensures that service employees retain eligibility for benefits based on their length of service, even when contractors change.
- Failure to provide accurate or timely lists can result in compliance issues and disputes over employee benefits.
- Contractors should maintain accurate employment records and plan for timely submission to avoid penalties or contract issues.