Payrolls and statements
Contractors must submit accurate weekly payrolls and compliance statements within 7 days, or risk payment withholding and increased scrutiny from contracting officers.
Overview
FAR 22.406-6 outlines the requirements for contractors and subcontractors to submit weekly payrolls and statements of compliance for contracts subject to labor standards. Contractors must submit these documents within 7 calendar days after the regular payment date for each payroll week, using either the Department of Labor Form WH-347 or a similar form. The contracting officer is responsible for examining these payrolls for compliance, focusing on classifications, wage rates, fringe benefits, hours worked, deductions, and employment ratios. If payrolls are not submitted promptly, the contracting officer may withhold payments to protect the interests of the government and employees. Payroll records must be retained by the agency for three years after contract completion and protected from unauthorized disclosure, with special attention to privacy and proprietary information. Questions about disclosure may involve the Freedom of Information Act (FOIA).