32.503-11
Adjustments for price reduction
When contract prices are reduced retroactively or voluntarily, contracting officers must recover any overpayments and adjust progress payment accounts to reflect the new pricing.
Overview
FAR 32.503-11 addresses the procedures contracting officers must follow when a retroactive or interim price reduction occurs under redeterminable or incentive contracts that provide for progress payments. The regulation ensures that any excess payments made to contractors due to price reductions are properly refunded and that progress payment accounts are accurately adjusted. This protects the government’s financial interests and maintains accurate contract payment records.
Key Rules
- Refund for Retroactive Price Reductions
- If a contract price is reduced retroactively, the contracting officer must calculate the overpayment for delivered items and obtain repayment from the contractor.
- Adjustment of Unliquidated Progress Payments
- The contracting officer must increase the unliquidated progress payments amount if overdeductions were made from the contractor’s billings for delivered items, both for retroactive and interim/voluntary price reductions.
Responsibilities
- Contracting Officers: Must determine and collect refunds for overpayments and adjust unliquidated progress payments as required.
- Contractors: Must repay any excess payments received due to price reductions.
- Agencies: Must ensure proper oversight of contract payment adjustments and compliance with progress payment regulations.
Practical Implications
- This section ensures that government funds are not overpaid when contract prices are reduced after progress payments have been made.
- Accurate and timely adjustments prevent disputes and maintain the integrity of contract financial management.
- Common pitfalls include failing to promptly identify and recover overpayments or not properly adjusting progress payment accounts.