37.504
Contracting officials’ responsibilities
Contracting officials must use best practices in both acquiring and managing service contracts to ensure effective and efficient outcomes.
Overview
FAR 37.504 emphasizes the responsibility of contracting officials to apply "best practices" when procuring and managing service contracts. This includes both the acquisition process and ongoing contract administration. The section references OFPP Policy Letter 93-1, which provides additional guidance on effective service contracting. The intent is to ensure that service contracts are managed efficiently, risks are minimized, and government objectives are met through sound management techniques.
Key Rules
- Use of Best Practices
- Contracting officials must incorporate recognized best practices in both the procurement and administration of service contracts.
- Reference to OFPP Policy Letter 93-1
- Officials should consult and apply guidance from OFPP Policy Letter 93-1 for detailed best practices in service contracting.
Responsibilities
- Contracting Officers: Must ensure best practices are used throughout the service contracting lifecycle, from solicitation to contract closeout.
- Contractors: Should be prepared to comply with best practice requirements and demonstrate effective contract management.
- Agencies: Should provide oversight and support to ensure best practices are institutionalized and followed.
Practical Implications
- This section exists to promote effective, efficient, and accountable management of service contracts.
- It impacts daily contracting by requiring officials to stay informed about and implement current best practices.
- Common pitfalls include failing to update procedures, inadequate contract oversight, or not leveraging available guidance, which can lead to poor contract outcomes.