4.1005
Data elements for line items and subline items
FAR 4.1005 mandates specific data elements for each contract line item and subline item to ensure uniformity and facilitate effective contract management.
Overview
FAR 4.1005 outlines the required data elements for line items and subline items in federal contracts, ensuring consistency and clarity in contract documentation. This section specifies what information must be included for each line item and subline item, such as item identification, description, quantity, unit of measure, and price. The regulation aims to standardize contract structure, facilitate accurate tracking, and support efficient contract administration. It also addresses exceptions where certain data elements may not be required, providing flexibility for unique contract situations.
Key Rules
- Required Data Elements
- Each line item and subline item must include specific data elements, such as item number, description, quantity, unit of measure, and price.
- Exceptions
- Certain contracts or items may be exempt from some data element requirements, as detailed in the regulation.
Responsibilities
- Contracting Officers: Ensure all required data elements are included in solicitations and contracts, and apply exceptions appropriately.
- Contractors: Provide accurate and complete data for each line item and subline item as specified in the contract.
- Agencies: Oversee compliance with data element requirements and maintain standardized contract documentation.
Practical Implications
- This section exists to promote uniformity and clarity in contract line item structure, which is critical for contract management, payment, and reporting.
- Contractors must pay close attention to the required data elements to avoid delays or compliance issues.
- Common pitfalls include missing or incorrect data, which can lead to administrative complications or payment delays.