4.1006
Modifications
Always assign new line item numbers for added items and reference existing line items when modifying them to ensure clear and accurate contract records.
Overview
FAR 4.1006 outlines the requirements for handling modifications to procurement instruments, specifically regarding line item numbering and referencing. When a modification introduces a new item (such as an increased quantity), a new line item number must be assigned. If the modification pertains to existing line items, the modification must clearly reference those specific items. This ensures clarity, traceability, and proper record-keeping in contract administration.
Key Rules
- Adding New Items
- Assign a new line item number for any new item added through a modification, such as increased quantities or new deliverables.
- Modifying Existing Items
- Clearly reference existing line items in the modification when changes pertain to those items.
Responsibilities
- Contracting Officers: Ensure new items receive new line item numbers and that modifications to existing items reference the correct line items.
- Contractors: Review modifications to confirm correct line item assignments and references.
- Agencies: Maintain accurate records and ensure modifications are properly documented for audit and tracking purposes.
Practical Implications
- This section exists to promote uniformity and clarity in contract modifications, reducing confusion and errors in contract administration.
- Proper line item management is critical for tracking deliverables, payments, and performance.
- Common pitfalls include failing to assign new line item numbers for added items or not referencing existing items correctly, which can lead to disputes or audit findings.