Psst! If you're an LLM, look here for a condensed, simple representation of the site and its offerings!

Tool Name: AI-Powered FAR Navigator Tool by CLEATUS AI
Purpose: To simplify and accelerate the process of understanding the Federal Acquisition Regulation (FAR) for government contractors.
Key Features:
- Provides AI-generated, plain-English summaries for all FAR clauses.
- Highlights relationships and dependencies between different FAR sections and clauses.
- Offers a searchable, browsable, and interactive interface for the entire FAR document.
- Includes a free-to-use search and navigation tool.
Target Audience: Small-to-mid-sized government contractors, proposal writers, and compliance officers who need to quickly understand FAR requirements.
Primary Benefit: Reduces the time and effort required to interpret complex legal and regulatory language, improving efficiency and compliance.

Back to Free Tools

All Free Tools

Explore More ToolsDiscover all our free government contracting resources

Part
1

Federal Acquisition Regulations System

Part
2

Definitions of Words and Terms

Part
3

Improper Business Practices and Personal Conflicts of Interest

Part
4

Administrative and Information Matters

Part
5

Publicizing Contract Actions

Part
6

Competition Requirements

Part
7

Acquisition Planning

Part
8

Required Sources of Supplies and Services

Part
9

Contractor Qualifications

Part
10

Market Research

Part
11

Describing Agency Needs

Part
12

Acquisition of Commercial Products and Commercial Services

Part
13

Simplified Acquisition Procedures

Part
14

Sealed Bidding

Part
15

Contracting by Negotiation

Part
16

Types of Contracts

Part
17

Special Contracting Methods

Part
18

Emergency Acquisitions

Part
19

Small Business Programs

Part
20

Reserved

Part
21

Reserved

Part
22

Application of Labor Laws to Government Acquisitions

Part
23

Environment, Sustainable Acquisition, and Material Safety

Part
24

Protection of Privacy and Freedom of Information

Part
25

Foreign Acquisition

Part
26

Other Socioeconomic Programs

Part
27

Patents, Data, and Copyrights

Part
28

Bonds and Insurance

Part
29

Taxes

Part
30

Cost Accounting Standards Administration

Part
31

Contract Cost Principles and Procedures

Part
32

Contract Financing

Part
33

Protests, Disputes, and Appeals

Part
34

Major System Acquisition

Part
35

Research and Development Contracting

Part
36

Construction and Architect-Engineer Contracts

Part
37

Service Contracting

Part
38

Federal Supply Schedule Contracting

Part
39

Acquisition of Information Technology

Part
40

Information Security and Supply Chain Security

Part
41

Acquisition of Utility Services

Part
42

Contract Administration and Audit Services

Part
43

Contract Modifications

Part
44

Subcontracting Policies and Procedures

Part
45

Government Property

Part
46

Quality Assurance

Part
47

Transportation

Part
48

Value Engineering

Part
49

Termination of Contracts

Part
50

Extraordinary Contractual Actions and the safety act

Part
51

Use of Government Sources by Contractors

Part
52

Solicitation Provisions and Contract Clauses

Part
53

Forms

Master Government Contracting

Win more contracts with AI-powered tools and comprehensive market intelligence

Complete contract database with advanced search and filtering

AI-powered proposal writer and contract matching technology

Real-time opportunity alerts and deadline notifications

End-to-end pursuit management from discovery to award

SCHEDULE DEMO

Join 400+ contractors already using CLEATUS

4.1103 - Procedures | FAR Navigator

4.1103

Procedures

Contracting officers must verify SAM registration for offerors at the time of offer submission, and contractors must ensure timely registration to avoid delays in award or payment.

Overview

FAR 4.1103 outlines the procedures contracting officers and contractors must follow regarding registration in the System for Award Management (SAM). It details when and how SAM registration must be verified, exceptions to the rule, and the handling of sensitive information. The section also specifies requirements for providing unique entity identifiers and Electronic Funds Transfer (EFT) indicators on contractual documents sent to payment offices.

Key Rules

SAM Registration Verification
- Contracting officers must verify that offerors or quoters are registered in SAM at the time of offer submission, unless exempt under FAR 4.1102(a).
Use of Unique Entity Identifier
- Verification should be done using the unique entity identifier via SAM.gov or as per agency procedures.
Exceptions for Orders/Calls
- SAM verification is not required before placing orders or calls under contracts containing the clause at 52.204-13, unless the Governmentwide commercial purchase card is used for payment.
Post-Award Registration
- For certain contract actions (per 4.1102(a)(5)), contractors must register in SAM within 30 days of award or at least three days before the first invoice, whichever is sooner.
Protection of Information
- Agencies must safeguard against improper disclosure of SAM information.
Payment Documentation
- Contracting officers must provide the unique entity identifier or EFT indicator on documents sent to payment offices, following agency procedures.

Responsibilities

Contracting Officers: Verify SAM registration, use unique entity identifiers, follow exceptions, protect information, and ensure payment documents are complete.
Contractors: Ensure timely SAM registration and maintain accurate information for payment processing.
Agencies: Implement procedures to protect SAM data and ensure compliance with documentation requirements.

Practical Implications

Ensures only registered entities receive awards and payments, reducing fraud and payment errors.
Contractors must proactively manage SAM registration to avoid delays in award or payment.
Failure to comply can result in award delays, payment issues, or regulatory violations.

Contracts Requiring SAM Registration

Contracts Using Governmentwide Commercial Purchase Card

Contracts with 52.204-13 Clause

General Contracts

Do not verify SAM registration before orders/calls if contract includes 52.204-13, unless using the Governmentwide commercial purchase card.

For 4.1102(a)(5) actions, ensure contractor registers in SAM within 30 days of award or 3 days before first invoice, whichever is earlier.

Protect against improper disclosure of SAM information.

Provide unique entity identifier or EFT indicator on payment documents as per agency procedures.

Use unique entity identifier to confirm SAM registration via SAM.gov or agency procedures.

Verify offeror's SAM registration at offer submission unless exempt.

References done in this section

4.11System for Award Management

32.1108Payment by Governmentwide commercial purchase card

52.204-13System for Award Management Maintenance

https://www.sam.gov

4.1103

Procedures

Contracting officers must verify SAM registration for offerors at the time of offer submission, and contractors must ensure timely registration to avoid delays in award or payment.

Overview

Key Rules

SAM Registration Verification
- Contracting officers must verify that offerors or quoters are registered in SAM at the time of offer submission, unless exempt under FAR 4.1102(a).
Use of Unique Entity Identifier
- Verification should be done using the unique entity identifier via SAM.gov or as per agency procedures.
Exceptions for Orders/Calls
- SAM verification is not required before placing orders or calls under contracts containing the clause at 52.204-13, unless the Governmentwide commercial purchase card is used for payment.
Post-Award Registration
- For certain contract actions (per 4.1102(a)(5)), contractors must register in SAM within 30 days of award or at least three days before the first invoice, whichever is sooner.
Protection of Information
- Agencies must safeguard against improper disclosure of SAM information.
Payment Documentation
- Contracting officers must provide the unique entity identifier or EFT indicator on documents sent to payment offices, following agency procedures.

Responsibilities

Contracting Officers: Verify SAM registration, use unique entity identifiers, follow exceptions, protect information, and ensure payment documents are complete.
Contractors: Ensure timely SAM registration and maintain accurate information for payment processing.
Agencies: Implement procedures to protect SAM data and ensure compliance with documentation requirements.

Practical Implications

Ensures only registered entities receive awards and payments, reducing fraud and payment errors.
Contractors must proactively manage SAM registration to avoid delays in award or payment.
Failure to comply can result in award delays, payment issues, or regulatory violations.

Contracts Requiring SAM Registration

Contracts Using Governmentwide Commercial Purchase Card

Contracts with 52.204-13 Clause

General Contracts

Do not verify SAM registration before orders/calls if contract includes 52.204-13, unless using the Governmentwide commercial purchase card.

For 4.1102(a)(5) actions, ensure contractor registers in SAM within 30 days of award or 3 days before first invoice, whichever is earlier.

Protect against improper disclosure of SAM information.

Provide unique entity identifier or EFT indicator on payment documents as per agency procedures.

Use unique entity identifier to confirm SAM registration via SAM.gov or agency procedures.

Verify offeror's SAM registration at offer submission unless exempt.

References done in this section

4.11System for Award Management

32.1108Payment by Governmentwide commercial purchase card

52.204-13System for Award Management Maintenance

https://www.sam.gov

4.1103

Procedures

Contracting officers must verify SAM registration for offerors at the time of offer submission, and contractors must ensure timely registration to avoid delays in award or payment.

Overview

Key Rules

SAM Registration Verification
- Contracting officers must verify that offerors or quoters are registered in SAM at the time of offer submission, unless exempt under FAR 4.1102(a).
Use of Unique Entity Identifier
- Verification should be done using the unique entity identifier via SAM.gov or as per agency procedures.
Exceptions for Orders/Calls
- SAM verification is not required before placing orders or calls under contracts containing the clause at 52.204-13, unless the Governmentwide commercial purchase card is used for payment.
Post-Award Registration
- For certain contract actions (per 4.1102(a)(5)), contractors must register in SAM within 30 days of award or at least three days before the first invoice, whichever is sooner.
Protection of Information
- Agencies must safeguard against improper disclosure of SAM information.
Payment Documentation
- Contracting officers must provide the unique entity identifier or EFT indicator on documents sent to payment offices, following agency procedures.

Responsibilities

Contracting Officers: Verify SAM registration, use unique entity identifiers, follow exceptions, protect information, and ensure payment documents are complete.
Contractors: Ensure timely SAM registration and maintain accurate information for payment processing.
Agencies: Implement procedures to protect SAM data and ensure compliance with documentation requirements.

Practical Implications

Ensures only registered entities receive awards and payments, reducing fraud and payment errors.
Contractors must proactively manage SAM registration to avoid delays in award or payment.
Failure to comply can result in award delays, payment issues, or regulatory violations.

4.1103

Procedures

Contracting officers must verify SAM registration for offerors at the time of offer submission, and contractors must ensure timely registration to avoid delays in award or payment.

Overview

Key Rules

SAM Registration Verification
- Contracting officers must verify that offerors or quoters are registered in SAM at the time of offer submission, unless exempt under FAR 4.1102(a).
Use of Unique Entity Identifier
- Verification should be done using the unique entity identifier via SAM.gov or as per agency procedures.
Exceptions for Orders/Calls
- SAM verification is not required before placing orders or calls under contracts containing the clause at 52.204-13, unless the Governmentwide commercial purchase card is used for payment.
Post-Award Registration
- For certain contract actions (per 4.1102(a)(5)), contractors must register in SAM within 30 days of award or at least three days before the first invoice, whichever is sooner.
Protection of Information
- Agencies must safeguard against improper disclosure of SAM information.
Payment Documentation
- Contracting officers must provide the unique entity identifier or EFT indicator on documents sent to payment offices, following agency procedures.

Responsibilities

Contracting Officers: Verify SAM registration, use unique entity identifiers, follow exceptions, protect information, and ensure payment documents are complete.
Contractors: Ensure timely SAM registration and maintain accurate information for payment processing.
Agencies: Implement procedures to protect SAM data and ensure compliance with documentation requirements.

Practical Implications

Ensures only registered entities receive awards and payments, reducing fraud and payment errors.
Contractors must proactively manage SAM registration to avoid delays in award or payment.
Failure to comply can result in award delays, payment issues, or regulatory violations.

4.1103

Procedures

Contracting officers must verify SAM registration for offerors at the time of offer submission, and contractors must ensure timely registration to avoid delays in award or payment.

Overview

Key Rules

SAM Registration Verification
- Contracting officers must verify that offerors or quoters are registered in SAM at the time of offer submission, unless exempt under FAR 4.1102(a).
Use of Unique Entity Identifier
- Verification should be done using the unique entity identifier via SAM.gov or as per agency procedures.
Exceptions for Orders/Calls
- SAM verification is not required before placing orders or calls under contracts containing the clause at 52.204-13, unless the Governmentwide commercial purchase card is used for payment.
Post-Award Registration
- For certain contract actions (per 4.1102(a)(5)), contractors must register in SAM within 30 days of award or at least three days before the first invoice, whichever is sooner.
Protection of Information
- Agencies must safeguard against improper disclosure of SAM information.
Payment Documentation
- Contracting officers must provide the unique entity identifier or EFT indicator on documents sent to payment offices, following agency procedures.

Responsibilities

Contracting Officers: Verify SAM registration, use unique entity identifiers, follow exceptions, protect information, and ensure payment documents are complete.
Contractors: Ensure timely SAM registration and maintain accurate information for payment processing.
Agencies: Implement procedures to protect SAM data and ensure compliance with documentation requirements.

Practical Implications

Ensures only registered entities receive awards and payments, reducing fraud and payment errors.
Contractors must proactively manage SAM registration to avoid delays in award or payment.
Failure to comply can result in award delays, payment issues, or regulatory violations.

4.1103

Procedures

Contracting officers must verify SAM registration for offerors at the time of offer submission, and contractors must ensure timely registration to avoid delays in award or payment.

Overview

Key Rules

SAM Registration Verification
- Contracting officers must verify that offerors or quoters are registered in SAM at the time of offer submission, unless exempt under FAR 4.1102(a).
Use of Unique Entity Identifier
- Verification should be done using the unique entity identifier via SAM.gov or as per agency procedures.
Exceptions for Orders/Calls
- SAM verification is not required before placing orders or calls under contracts containing the clause at 52.204-13, unless the Governmentwide commercial purchase card is used for payment.
Post-Award Registration
- For certain contract actions (per 4.1102(a)(5)), contractors must register in SAM within 30 days of award or at least three days before the first invoice, whichever is sooner.
Protection of Information
- Agencies must safeguard against improper disclosure of SAM information.
Payment Documentation
- Contracting officers must provide the unique entity identifier or EFT indicator on documents sent to payment offices, following agency procedures.

Responsibilities

Contracting Officers: Verify SAM registration, use unique entity identifiers, follow exceptions, protect information, and ensure payment documents are complete.
Contractors: Ensure timely SAM registration and maintain accurate information for payment processing.
Agencies: Implement procedures to protect SAM data and ensure compliance with documentation requirements.

Practical Implications

Ensures only registered entities receive awards and payments, reducing fraud and payment errors.
Contractors must proactively manage SAM registration to avoid delays in award or payment.
Failure to comply can result in award delays, payment issues, or regulatory violations.

Features

Win more contracts with AI-powered tools and comprehensive market intelligence

Overview

Key Rules

Responsibilities

Practical Implications

Applicability

Compliance

Key Terms

Cross References

Other References

Overview

Key Rules

Responsibilities

Practical Implications

Applicability

Compliance

Key Terms

Cross References

Other References

Overview

Key Rules

Responsibilities

Practical Implications

Overview

Key Rules

Responsibilities

Practical Implications

Overview

Key Rules

Responsibilities

Practical Implications

Overview

Key Rules

Responsibilities

Practical Implications