4.1200
Scope
FAR 4.1200 requires contractors to submit and maintain their representations and certifications in SAM, streamlining government procurement and reducing administrative burden.
Overview
FAR 4.1200 outlines the scope of Subpart 4.12, which establishes the policies and procedures for contractors to submit and maintain their representations and certifications through the System for Award Management (SAM). The primary goals are to reduce the administrative burden on contractors, provide a centralized source of contractor information for all government procurement offices, and ensure that these representations and certifications are incorporated by reference into awarded contracts. This section sets the foundation for standardized, electronic submission and maintenance of required contractor information, streamlining the acquisition process for both contractors and government agencies.
Key Rules
- Submission via SAM
- Contractors must submit and maintain their representations and certifications electronically in SAM.
- Centralized Information Source
- SAM serves as the common repository for contractor information accessible to all government procurement offices.
- Incorporation by Reference
- The representations and certifications maintained in SAM are incorporated by reference into awarded contracts.
Responsibilities
- Contracting Officers: Must verify contractor representations and certifications in SAM and incorporate them by reference in contracts.
- Contractors: Must ensure their representations and certifications are current and accurate in SAM.
- Agencies: Rely on SAM as the authoritative source for contractor information.
Practical Implications
- This section exists to streamline the acquisition process and reduce repetitive paperwork for contractors.
- Contractors must be diligent in maintaining up-to-date information in SAM to avoid delays or compliance issues.
- Failure to maintain accurate SAM records can result in ineligibility for contract awards or administrative complications.