4.604
Responsibilities
Timely and accurate reporting of contract actions to FPDS is a critical responsibility for contracting officers and agencies, with strict deadlines and annual certification requirements.
Overview
FAR 4.604 outlines the responsibilities for ensuring timely and accurate reporting of contract actions to the Federal Procurement Data System (FPDS). It assigns specific duties to the Senior Procurement Executive, contracting officers, and chief acquisition officers to maintain data integrity and compliance with federal reporting requirements. The section details the process for completing and updating Contract Action Reports (CARs), including deadlines for standard and emergency awards, and procedures for updating contractor size status and responding to SBA size determination protests. It also requires annual agency certification of CAR data accuracy and completeness to the General Services Administration (GSA).
Key Rules
- Senior Procurement Executive Oversight
- Must develop and monitor processes for timely and accurate FPDS reporting.
- Contracting Officer Responsibilities
- Responsible for the accuracy and completion of CARs; must confirm and complete CARs in FPDS within three business days of award (or 30 days for certain emergency actions).
- Must update FPDS within 30 days of contractor size status changes or SBA size determination decisions.
- Annual Agency Certification
- Chief acquisition officers must certify the completeness and accuracy of agency CAR data to GSA within 120 days after the fiscal year ends.
Responsibilities
- Contracting Officers: Ensure CARs are accurate, confirmed, and timely entered/updated in FPDS; update size status as required.
- Senior Procurement Executives: Establish and monitor reporting processes.
- Chief Acquisition Officers: Submit annual certification of CAR data to GSA.
- Contractors: Notify contracting officers of size status changes as required.
Practical Implications
- Ensures transparency and accountability in federal procurement reporting.
- Delays or inaccuracies in FPDS reporting can result in compliance issues and impact agency reporting metrics.
- Contracting officers must be diligent in monitoring deadlines and updating FPDS for size status changes and SBA decisions.