Subpart 41.3
Requests for Assistance
FAR Subpart 41.3 ensures agencies follow proper procedures when requesting assistance for utility service acquisitions, promoting efficiency and compliance.
Overview
FAR Subpart 41.3, "Requests for Assistance," outlines the procedures and requirements for federal agencies seeking assistance in acquiring utility services. This subpart provides guidance on when and how agencies should request help from the General Services Administration (GSA) or other designated agencies to obtain utility services that cannot be procured directly. The subpart ensures that agencies follow a standardized process to avoid duplication of effort, ensure compliance with regulations, and leverage government-wide contracts or expertise where appropriate.
Key Rules
- Requesting Assistance
- Agencies must formally request assistance when unable to acquire utility services directly or when required by regulation.
- Coordination with GSA
- Requests should be coordinated with the GSA or other designated agencies to ensure proper acquisition channels are used.
Responsibilities
- Contracting Officers: Must determine when assistance is needed and initiate requests according to prescribed procedures.
- Contractors: Should be aware that some utility acquisitions may be handled by GSA or another agency, affecting points of contact and contract administration.
- Agencies: Must document the need for assistance and follow the established process for requesting help.
Practical Implications
- This subpart exists to streamline the acquisition of utility services and ensure agencies use the most efficient and compliant methods available.
- It impacts daily contracting by clarifying when agencies should seek outside help, reducing procurement delays and compliance risks.
- Common pitfalls include failing to request assistance when required or not following the correct procedures, which can result in acquisition delays or regulatory violations.