41.601
Utility services forms
Contracting officers must use designated standard forms and include the applicable rate schedule when acquiring utility services outside of areawide contracts or interagency agreements.
Overview
FAR 41.601 outlines the required forms and documentation procedures for acquiring utility services when not using an areawide contract, purchase order, or interagency agreement. It specifies which standard government forms must be used for solicitation and award, and mandates the inclusion of the applicable utility rate schedule in all relevant contracts and modifications. This ensures consistency and compliance in the procurement of utility services across federal agencies.
Key Rules
- Use of Standard Forms
- When utility services are acquired outside of areawide contracts, purchase orders, or interagency agreements, contracting officers must use SF 33, SF 26, or SF 1447 for solicitation and award processes.
- Inclusion of Rate Schedules
- The contracting officer is required to incorporate the applicable utility rate schedule into every contract, purchase order, or modification related to utility services.
Responsibilities
- Contracting Officers: Must select and use the correct standard form for utility service acquisitions and ensure the rate schedule is included in the contract documentation.
- Contractors: Must review and comply with the terms and rate schedules incorporated into the contract.
- Agencies: Should oversee that proper forms and documentation are used for utility service procurements.
Practical Implications
- This section exists to standardize the acquisition process for utility services and ensure transparency in pricing.
- It impacts daily contracting by requiring specific forms and documentation, reducing the risk of errors or omissions.
- Common pitfalls include failing to use the correct form or omitting the rate schedule, which can lead to compliance issues or disputes.