Subpart 42.3
Contract Administration Office Functions
FAR Subpart 42.3 defines the essential functions and responsibilities of Contract Administration Offices to ensure effective post-award contract management and compliance.
Overview
FAR Subpart 42.3 outlines the roles and responsibilities of the Contract Administration Office (CAO) in federal contracting. It defines the general scope of contract administration and lists specific functions that may be delegated to the CAO by the contracting officer. This subpart ensures that contract performance is monitored, compliance is maintained, and that both government and contractor obligations are fulfilled throughout the contract lifecycle.
Key Rules
- General Scope (42.301)
- Establishes the overall purpose and authority of the CAO in managing post-award contract activities.
- Contract Administration Functions (42.302)
- Details specific functions that may be assigned to the CAO, such as monitoring contractor performance, reviewing invoices, managing modifications, and ensuring compliance with contract terms.
Responsibilities
- Contracting Officers: Delegate appropriate contract administration functions to the CAO and oversee their execution.
- Contractors: Cooperate with the CAO, provide required documentation, and comply with requests for information or action.
- Agencies: Ensure CAOs are properly resourced and trained to carry out delegated functions and maintain oversight of contract administration activities.
Practical Implications
- This subpart clarifies the division of responsibilities between contracting officers and CAOs, reducing confusion and improving contract oversight.
- It impacts daily contract management by specifying who handles key administrative tasks, such as performance monitoring and invoice approval.
- Common pitfalls include unclear delegation of functions, lack of communication between parties, and failure to comply with CAO requests, which can lead to contract delays or compliance issues.