45.602-1
Inventory disposal schedules
Timely and accurate processing of inventory disposal schedules is essential to ensure proper disposition of Government property and avoid delays or financial adjustments.
Overview
FAR 45.602-1 outlines the procedures for reviewing, verifying, and processing inventory disposal schedules for Government property in the possession of contractors. It details the responsibilities of plant clearance officers and contractors regarding the submission, correction, and disposition of inventory schedules, using Standard Forms 1428 and 1423. The regulation establishes specific timeframes for review, verification, and provision of disposition instructions, and addresses the process for removing Government property from inventory schedules under certain conditions.
Key Rules
- Review and Acceptance of Inventory Disposal Schedules
- Plant clearance officers must review and accept or return inventory disposal schedules within 10 days of receipt, ensuring they are completed per Standard Form 1428 instructions.
- Verification and Correction
- Accepted schedules must be verified using Standard Form 1423 within 20 days, and any discrepancies or unmet predisposal requirements must be corrected by the contractor.
- Disposition Instructions
- Contractors must receive disposition instructions for property on acceptable schedules within 120 days; delays may entitle contractors to equitable adjustments.
- Removal of Property from Schedules
- Contractors may request removal of Government property from schedules under specific circumstances, such as purchase, return to supplier, authorized use on another contract, or continued use with approval.
- Screening Process Adjustments
- If screening has not started, schedules are adjusted or returned for correction; if screening has begun, the screening activity must be notified to remove the items.
Responsibilities
- Contracting Officers/Plant Clearance Officers: Review, accept, verify, and provide disposition instructions for inventory schedules; approve or process requests for property removal; ensure compliance with timeframes.
- Contractors: Submit accurate inventory disposal schedules, correct discrepancies, fulfill predisposal requirements, and request property removal as needed.
- Agencies: Oversee compliance with procedures and timelines, and ensure proper documentation and communication.
Practical Implications
- This section ensures timely and accurate processing of excess Government property, minimizing delays and potential costs. Contractors must be diligent in preparing schedules and responding to corrections, while plant clearance officers must adhere to strict review and instruction deadlines. Failure to comply can result in delays, financial adjustments, or compliance issues.