49.304-3
Submission of vouchers
Contractors must continue submitting SF 1034 vouchers for reimbursable costs after a partial termination limited to fee adjustment, and cannot claim subcontractor settlement costs without required approvals.
Overview
FAR 49.304-3 outlines the procedures contractors must follow when submitting vouchers after a partial termination settlement that only adjusts the contract fee. Contractors are required to continue using Standard Form (SF) 1034, Public Voucher for Purchases and Services Other than Personal, to claim reimbursable costs under the contract. Importantly, contractors cannot claim reimbursement for costs related to settlements with subcontractors unless they have obtained the necessary approvals or ratifications as specified in FAR 49.108. This ensures that only authorized and properly vetted costs are reimbursed following a partial termination.
Key Rules
- Continued Use of SF 1034
- Contractors must keep submitting SF 1034 for reimbursable costs after a partial termination limited to fee adjustment.
- Restrictions on Subcontractor Settlement Costs
- Reimbursement for subcontractor settlement costs is only allowed if required approvals or ratifications are obtained per FAR 49.108.
Responsibilities
- Contracting Officers: Must ensure that contractors submit proper vouchers and that any subcontractor settlements have the necessary approvals before reimbursement.
- Contractors: Must continue submitting SF 1034 for allowable costs and secure required approvals for subcontractor settlements before seeking reimbursement.
- Agencies: Oversee compliance with voucher submission and approval requirements for subcontractor settlements.
Practical Implications
- This section ensures proper financial controls and documentation following a partial termination.
- Contractors must be diligent in obtaining approvals for subcontractor settlements to avoid disallowed costs.
- Failure to comply can result in delayed or denied reimbursement for certain costs.