50.101-3
Records
Agencies must maintain complete and organized records for every relief request processed under FAR Subpart 50.1, ensuring transparency and accountability.
Overview
FAR 50.101-3 requires agencies to maintain thorough and organized records for all actions taken under Subpart 50.1, which covers extraordinary contractual actions. For every request for relief processed, agencies must document the contractor’s request, all related correspondence and supporting documents, the official Memorandum of Decision, and the contractual document that implements any approved relief. This ensures transparency, accountability, and a clear audit trail for decisions made under the authority of Subpart 50.1.
Key Rules
- Comprehensive Recordkeeping
- Agencies must keep complete records for every action under Subpart 50.1.
- Minimum Documentation Requirements
- Records must include the contractor’s request, all relevant supporting documents, the Memorandum of Decision, and the final contractual document.
Responsibilities
- Contracting Officers: Ensure all required documents are collected and maintained for each relief request.
- Contractors: Submit complete and accurate requests and supporting documentation.
- Agencies: Oversee and enforce compliance with recordkeeping requirements and maintain files for audit and review.
Practical Implications
- This section exists to provide a clear, auditable trail for extraordinary contractual actions, protecting both the government and contractors.
- Proper recordkeeping supports transparency, facilitates reviews or audits, and helps resolve disputes.
- Missing or incomplete records can result in compliance issues or delays in processing relief requests.