52.204-12
Unique Entity Identifier Maintenance
Contractors must keep their unique entity identifier current in SAM and notify the Contracting Officer of any changes within 30 days to ensure accurate contract records.
Overview
FAR 52.204-12, Unique Entity Identifier Maintenance, requires contractors to maintain an accurate and current unique entity identifier (UEI) in the System for Award Management (SAM) throughout the duration of their contract. The UEI is a number or identifier used to distinguish a specific commercial, nonprofit, or government entity. Contractors must promptly update the Contracting Officer if their UEI changes, ensuring contract records remain accurate and up to date. This clause clarifies that a change in UEI does not automatically trigger a novation process, but it does require formal notification and contract modification.
Key Rules
- Definition of Unique Entity Identifier (UEI)
- The UEI is a unique number or identifier for each entity, as established in SAM.
- Maintenance of UEI
- Contractors must keep their UEI current in SAM for the entire contract period.
- Notification of Changes
- Contractors must notify the Contracting Officer within 30 days of any UEI change so the contract can be updated accordingly.
- No Automatic Novation
- A change in UEI does not necessarily require a novation agreement, but does require contract modification.
Responsibilities
- Contracting Officers: Update contract records upon notification of a UEI change.
- Contractors: Maintain an accurate UEI in SAM and notify the Contracting Officer of any changes within 30 days.
- Agencies: Ensure contract data remains accurate and up to date in official records.
Practical Implications
- This clause ensures the government can reliably identify and track contractors throughout the contract lifecycle.
- Failure to maintain or update the UEI can lead to administrative issues or delays in contract actions.
- Contractors should monitor their SAM registration and promptly communicate any changes to avoid compliance issues.