Service Contract Reporting Requirements
Contractors must annually report detailed service contract and subcontractor data via SAM.gov by October 31, or risk contractual penalties and negative performance reviews.
Overview
FAR 52.204-14 establishes annual service contract reporting requirements for contractors and their first-tier subcontractors. The clause mandates that contractors report specific data related to services performed under the contract, including contract numbers, invoiced amounts, direct labor hours, and certain subcontractor data. Reports must be submitted via www.sam.gov by October 31 for the preceding government fiscal year. Agencies review submissions for accuracy and may require revisions. Contractors must also collect and report data from first-tier subcontractors with qualifying subcontracts and inform them that the data will be publicly available. Failure to comply can result in contractual remedies and negative performance evaluations.
Key Rules
- Annual Reporting Requirement
- Contractors must report specified service contract data annually by October 31 for the previous fiscal year.
- Submission Method
- Reports must be submitted electronically via www.sam.gov.
- Subcontractor Data Collection
- Contractors must collect and report data from first-tier subcontractors with qualifying subcontracts.
- Agency Review and Revision
- Agencies may require contractors to revise reports or provide justification by November 30.
- Public Disclosure
- Contractors must notify subcontractors that reported data will be made public.
- Noncompliance Consequences
- Failure to report may result in contractual remedies and negative performance information.
Responsibilities
- Contracting Officers: Monitor compliance, review reports, and enforce remedies for noncompliance.
- Contractors: Collect, compile, and submit required data; coordinate with subcontractors; revise reports if necessary.
- Agencies: Review submissions for accuracy and request revisions as needed.
Practical Implications
- Ensures transparency and accountability in service contract spending and labor usage.
- Impacts contractor administrative processes, requiring coordination with subcontractors and timely data collection.
- Noncompliance can affect future contract opportunities due to negative performance records.