52.213-2
Invoices
Contractors must submit detailed invoices with specific subscription and order information before receiving payment for subscription deliveries under simplified acquisition procedures.
Overview
FAR 52.213-2, "Invoices," outlines the requirements for contractor invoice submissions under certain simplified acquisition procedures, specifically for subscription deliveries. The clause mandates that contractors must submit invoices before payment is made and specifies the information that must be included on the invoice. This ensures that the government receives clear documentation of the subscription period and confirmation regarding the placement of orders for the required addressees.
Key Rules
- Invoice Submission Requirement
- Contractors must submit an invoice before any payment can be processed by the government.
- Invoice Content Requirements
- The invoice must clearly state the starting and ending dates of the subscription delivery.
- The invoice must also indicate either that orders have already been placed for the required addressees or that such orders will be placed upon receipt of payment.
Responsibilities
- Contracting Officers: Ensure that contractor invoices meet the specified requirements before authorizing payment.
- Contractors: Prepare and submit invoices containing all required information as outlined in the clause.
- Agencies: Verify invoice compliance and maintain documentation for audit and payment purposes.
Practical Implications
- This clause exists to standardize invoice content for subscription deliveries, reducing payment delays and disputes.
- Contractors who omit required information may experience delayed payments.
- Accurate and timely invoicing supports efficient contract administration and compliance with federal payment regulations.