52.214-5
Submission of Bids
Follow all solicitation instructions for bid submission methods, addressing, and marking to ensure your bid is considered responsive.
Overview
FAR 52.214-5 outlines the requirements for submitting bids in response to government solicitations. It specifies the acceptable methods for bid submission, including sealed envelopes, commercial carrier services, and electronic means, and details the necessary information that must be included on the bid package. The provision also clarifies the conditions under which facsimile and electronic submissions are acceptable, emphasizing strict adherence to solicitation instructions to ensure bids are considered responsive.
Key Rules
- Sealed Submission Requirement
- Bids and modifications must be submitted in sealed envelopes or packages unless electronic submission is allowed.
- Addressing and Marking
- The bid must be addressed to the specified office and clearly marked with the receipt time/date, solicitation number, and bidder’s name and address.
- Commercial Carrier Deliveries
- Bids sent via commercial carriers must have the required information on the outermost wrapper.
- Facsimile Bids
- Faxed bids are only accepted if explicitly authorized in the solicitation.
- Electronic Commerce Submissions
- Electronic bids are only valid if the solicitation specifically allows or requires this method.
Responsibilities
- Contracting Officers: Must specify acceptable submission methods and ensure clear instructions in the solicitation.
- Contractors: Must follow all submission instructions, including addressing, marking, and method of delivery.
- Agencies: Oversee bid receipt and ensure compliance with submission protocols.
Practical Implications
- This provision ensures the integrity and traceability of bid submissions, reducing the risk of misdelivery or late receipt.
- Contractors must pay close attention to solicitation instructions to avoid disqualification due to improper submission methods or incomplete labeling.
- Common pitfalls include failing to mark the envelope correctly or attempting to submit bids via unauthorized methods.